"office administrator" in Office jobs in Western Cape

We are looking for a friendly, professional, and proactive Admin and Office Assistant to join our team. The ideal candidate is someone who communicates well, thrives in a collaborative environment, and can handle multiple responsibilities with confidence and care.

Key Characteristics:

Friendly and Approachable: Creates a positive, welcoming atmosphere.

Assertive and Confident: Handles tasks and communicates well.

Team Player: Works well with others and contributes to a positive team dynamic.

Organized and Detail-Oriented: Keeps documents and processes on track.

Reliable and Proactive: Takes initiative and follows through without constant supervision.

Communicates Well: Able to share ideas clearly and listen to others.

Discreet and Trustworthy: Maintains confidentiality with sensitive information.

Tech-Savvy: Comfortable using common office software and tools.

Key Responsibilities:

Provide general administrative support to ensure efficient office operations.

Communicate key feedback and updates from suppliers to relevant departments.

Review and verify the accuracy and completeness of paperwork and documentation.

Monitor and follow up on open purchase orders to ensure timely processing and delivery.

Match and reconcile documents such as invoices, purchase orders, and delivery notes.

Perform additional administrative tasks and ad hoc duties as required to support the team.

Requirements:

Proficient in Microsoft Office (Word, Excel, Outlook).

Good organizational and time management skills.

Strong written and verbal communication.

Ability to work independently and as part of a team.

Previous office or administrative experience preferred.

How to Apply:

Email your CV with the subject line “Admin & Office Assistant” to huston@beltingedge.co.za and include your salary expectation.

Admin Lady Must have Metrics /Computer Literate/Customer Service Experience Strong Verbal and Writing /Communication Skills Reply With CV Ref/ Picture

we will not respond to any call me im interested messages/ no call about job not answered

E mile ersoy@mweb.co.za

Artwork Administrator Required,

The position is available immediately with a salary of R9,000.00 per month plus a contribution to the company medical aid.

We are currently looking for a dynamic candidate for an Artwork Administrator position, based in Bellville. This exciting opportunity is ideal for a hard-working professional looking to build their skills and up for a challenge.

If you have what it takes to be an awesome team player and know how to go the extra mile, then this is your chance to apply!

Working hours: 08:15 until 17:15 (Mon-Thur) & 08:15-17:00 (Fri)

Do You Have Any Of The Following Qualities?

Attention to detail

Able to work under pressure

Have excellent communication skills both over email and telephonically.

Reliable

Excellent Computer Skills

Friendly personality

The Role Consists Of:

Liaising with clients and suppliers via telephone and email

You will need:

Previous admin experience

Excellent computer skills, the applicant will need to be able to demonstrate their proficiency in computer literacy at the interview.

Contact me via email, applications@brandability.co.za with a brief description of yourself along with your CV. If you don’t hear from me within a week, please consider your application as unsuccessful.

Please ensure you read the entire job posting before applying for this position!

We are looking for a Procurement, Service, Maintenance and Repairs Assistant for a company in Blackheath. The company is well known and established in the HVAC industry. Successful candidate will have experience in all of the above areas with HVAC experience being an added bonus. and would be preferred by the company. The incumbent will be assistant to the Procurement, Service, Maintenance and Repairs Manager and will be expected to learn and be able to carry out all responsibilities of the Manager,

Responsibilities

Team and Operations Management:

• Assist in the planning and allocation of weekly schedules for technicians in all SM&R departments
• Assist in ensuring that quality service delivery is carried out timeously
• Assist in compiling and maintaining service and maintenance reports.

Client and Service Co-ordination:

• Assist in preparing accurate quotes based on scope of work and required materials
• Follow up on submitted quotes
• Assist in maintaining strong client relationships through communication and problem solving.
• Assist in drafting and maintaining SLA's for clients

Financial and Administrative Responsibilities:

• Generate invoices upon job completion
• Assist in following up on any outstanding payments.
• Raise and manage purchase orders for parts and materials from approved suppliers
• Assist in inventory management
• Assist in maintaining accurate records of quotes and procurement activities as well as financial transactions.

Qualifications & Salary

The successful candidate will have the following qualifications and experience:

Grade 12

Tertiary Qualification would be advantageous

3-5 years experience in a similar role - Industry specific training is provided.

Salary offered is between R15 000p/m and R20 000p/m dependent on experience. The company does offer other benefits.

Please email CV with availability and salary expectation to info@dfcconsulting.co.za.

I am looking for a young, energetic student to assist me pack books (dictionaries/thesaurus/school etc.) in boxes and sealed in sello-tapes, they need to be shipped very soon and since it is a day or two worth of work we can negotiate from R200. The work needs to be completed prior to full payment. Will work on Saturday only. Please WhatsApp me 0833947556. This task will demand much energy as you will be asked to wipe down the dust and sort the books according to our preference then seal the boxes.

We're hiring!

Are you a creative thinker with a passion for design? We're looking for a talented graphic designer to join our team!

If you've got the skills and eye for detail, we want to hear from you

Email your CV and portfolio to:

info@infinitydesignandprint.co.za or urvashi@infinitydesignandprint.co.za

IT TECHNICAL ADMINISTRATOR REQUIRED:

Job Summary

To action all requirements as required to facilitate with the timing and scheduling for the technical staff in the networking and support industry. To oversee and make sure the Help Desk is running in a timely, accurate, efficient and client-focused manner, and work within our Help Desk to serve our many clients with the highest standard of professionalism and the responsive service that they very rightly deserve.

Major Duties

Work in accordance with and demonstrate compliance in operating the Company’s Integrated Management Systems and our contractual and legal compliance procedures.

To prepare all scheduling and correspondence as requested, including but not limited to client staff appointments, correspondence, subcontract orders and site attendances, the commercial and contractual control of our contracted works, contractor correspondence, communication, planning and control of contract orders, compliance and planned site attendances, setting up new contracts, renewal contracts, correspondence with in-house staff, subcontractors and clients, raise subcontractor and supplier purchase orders, book site attendances, scheduling site attendances with the attending engineer, as well as updating and maintaining records on clients systems.

To liaise with clients, technical staff, other admin staff and sub-contractors as instructed for all site attendances.

To enter/log all site visits and quotations required as noted by JAG Networking staff and subcontractors managing the same from inception to completion.

To log and progress all remedial works required as noted by engineers following a maintenance visit.

To follow-up with engineers and sub-contractors that planned works have been carried out, and to ensure all reports, etc. are received.

To ensure that JAG Networking systems (e.g. Nucleus) are reviewed to ensure all SLAs are met and contract compliance is achieved.

To review and challenge (where necessary) all costs to ensure the orders placed are cost effective, contractually compliant, and within budget.

To check and validate subcontractors and/or suppliers invoices immediately upon receipt, and then authorise the same for processing by the Accounts team.

To assist, make sure all clients are invoiced immediately upon completion of all works.

To carry out any task as may reasonably be requested in order to assist with the smooth running and progression of the business.

IDEAL CANDIDATE

- Strong people skills and stays close to Century City

- Can work under pressure

- Organised

- Able to take initiative and put procedures & policies in place to streamline work efficiency

- Ability to work independently while still effectively operating in a team environment

- Good general IT knowledge

Salary of R 9 500-00

Please email a detailed CV with a copy of your ID please to andrew@jagnetworking.co.za