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Job Title: Secretary Assistant
Location: Maitland/Ndabeni
Employment Type: Part time (December/January) Potentially Full time.
Job Description:
We are seeking a highly organized and proactive Secretary Assistant to support our team. The ideal candidate will be responsible for handling various administrative tasks, including answering calls, managing WhatsApp messages, responding to emails, and documenting orders. This role is key in ensuring smooth communication and efficient documentation within the company.
Key Responsibilities:
Answering Calls: Professionally handle incoming calls, directing them to the appropriate department or individual.
Managing WhatsApp Messages: Respond to customer inquiries, team communications, and other relevant messages via WhatsApp.
Email Management: Draft, reply to, and organize incoming and outgoing emails, ensuring timely responses.
Documenting Orders: Record and manage customer orders, ensuring accuracy and proper documentation for processing.
Previous experience in an administrative or secretarial role is a plus but not required.
How to Apply:
Please send your resume
gadgetxcpt@gmail.com
We look forward to receiving your application!
9d
1
Receptionist Wanted
We are seeking a highly organized and experienced Receptionist to join our team, starting February 1st, 2025.
INTERVIEWS WILL BE CONDUCTED IN JANUARY '25
*Key Requirements:*
1. *Punctuality and Reliability*: Must have a proven track record of being on time and meeting deadlines.
2. *Excellent Work Habits*: Demonstrate sober habits, a strong work ethic, and a positive attitude.
3. *Interpersonal Skills*: Friendly, approachable, and able to build strong relationships with colleagues and customers.
4. *Integrity and Honesty*: Must be trustworthy, transparent, and honest in all interactions.
5. *Administrative Expertise*: At least 3 years of reception experience, with meticulous administration skills and advanced knowledge of Microsoft Excel and Email.
6. *Additional Skills*: SYSPRO knowledge is advantageous.
7. *Transportation*: Must have own reliable transportation.
*Responsibilities:*
1. Filing and document management
2. Assisting the buyer with procurement tasks
3. Managing petty cash and reconciliations
4. Creating and maintaining spreadsheets
5. Providing exceptional customer service
If you are a highly motivated and organized individual with excellent administrative skills, please submit your application, including your resume and cover letter.
We look forward to hearing from you!
Email your Resume to : Scorocca@gmail.com
9d
1
Layout Artist Required.The position is available immediately with a salary between R9,000.00 and R10,000.00 per month depending on experience, plus a contribution to the company medical aid.We are currently looking for a dynamic candidate for a Layout Artist position, based in Tygervalley area. This exciting opportunity is ideal for a hard-working professional looking to build their skills and up for a challenge.If you have what it takes to be an awesome team player and know how to go the extra mile, then this is your chance to apply!Working hours: 08:15 until 17:15 (Mon-Thur) & 08:15-17:00 (Fri)Do You Have Any Of The Following Qualities?- Interest in graphic design- Able to work under pressure- Have excellent communication skills both over email and telephonically.- Reliable- Excellent Computer Skills- Friendly personality- Excellent problem solving skillsThe Role Consists Of:- Liaising with suppliers via telephone and email- Redrawing clients' logos- Handling and preparing layouts for productionYou will need:- Previous experience in programs such as CorelDRAW or Illustrator.- Excellent computer skills (Successful applicants will need to be able to demonstrate their proficiency in computer literacy at the interview.)- Previous graphic designs skills are not a must, but would be a good plus!Contact me via email, applications@brandability.co.za with a brief description of yourself along with your CV. If you don’t hear from me within a week, please consider your application as unsuccessful.
9d
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Our client in the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant / Receptionist to join their team. This position plays an integral part of the administrative support of the company.
Requirements:
1 yearsâ?? experience in a similar role
Computer literate
Bilingual in Afrikaans and English
Matric certificate with Mathematics
Detail orientated and time management skills.
Diploma in Office Administration or equivalent.
Ability to handle workload with discretion.
Computer literate.
Must have time management and organizational skills.
Responsibilities:
Answering and directing the calls.
Managing the boardroom bookings for meetings and interviews.
Preparation of onboarding gifts and doing an office tour with the new employees.
Ordering of office supplies and stationery.
Managing the cleaning staffâ??s schedules and duties.
Managing the access tags, office keys and assignments.
Filing and maintaining a record of key and tag forms and waiver forms.
Updating of the register with the keys, tags and forms.
Sending an email out for staff members birthdays.
Management of the aircon, kitchen equipment, chairs and desks and the building.
Allocating contact people at the security company.
Downloading of the door log reports and maintaining the attendance register.
Maintaining annual, sick and family responsibility leave register.
Informing management regarding sick leave and follow up on outstanding leave entries.
Comparison of leave on timesheets on sage.
Filing and maintaining records of manual leave applications.
Update the list for parking and allocation of parking to new employees.
Update and maintain the parking register and allocations.
Submit new allocations, payments for payroll deductions and ordering of parking plates.
Planning of the events for the company, including booking of the venues, DJ services and entertainment.
Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.
To apply, please send your CV to hannah@personastaff.co.za
     Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005110/H&source=gumtree
1mo
Persona Staff Recruitment
1
Our client based in Durbanville is seeking a Parts / Service Admin Clerk to join their team. This role requires someone who pays high attention to detail and that has excellent organisational skills.
Responsibilities:
Maintain an accurate record of all of the parts in the inventory as well as doing a monthly reconciliation.
Complete a full inventory count with less than a 2% variance.
Process part orders internally and externally within 24 hours.
Ensure that parts are delivered to clients on time.
Assisting clients with any queries they may have and ensure that customer queries are resolved in a timely manner.
Manage relationships with suppliers regarding the procurement of parts.
Negotiate and maintain pricing from the suppliers.
Maintain accuracy of the data entry for order processing and invoicing.
Complete documentation including invoices and receipts within the same day of the transaction.
Ensure that there are always available critical parts for scheduled services or repairs.
Processing of the part returns and warranty claims.
Managing the costs associated with the parts purchasing and inventory.
Communicate between the service teams, suppliers and customers within a timely manner.
Ensure all transactions and inventory processes comply with the company policies and procedures for compliance with regulatory and internal audit requirements.
Requirements:
+4 years of experience within a similar role.
Windows business central experience would be beneficial.
Computer literate.
Ability to work within a team.
Own transport.
Bilingual in Afrikaans and English.
Matric certificate.
Detail orientated and time management skills.
To apply, please send your CV to hannah@personastaff.co.za
    Â
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005132/H&source=gumtree
1mo
Persona Staff Recruitment
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