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Financial Administration
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General Details
Location:
Advertised By:Agency
Company Name:Isilumko Staffing.
Job Type:Full-Time
Description
Responsibilities:
- Request commercial stop order deductions (TCF).
- Retrieve deduction request files from Aims.
- Extract different deduction requests from Aims reports and prepare them for submission to various institutions via email.
- Follow up on deduction requests distributed by Hyphen.
- Reconcile commercial stop order receipts.
- Request feedback from different institutions to support the deposits made into the CSO bank account (TCF).
- Perform a reconciliation between the deduction requests submitted and the feedback received from different institutions, ensuring that the feedback aligns with the amount deposited into the bank account.
- Update any differences identified through this reconciliation in Aims to ensure accurate reflection of receipts (TCF).
- Allocate deposits in FNB Deposit account and bank account journal(s).
- Investigate the system-generated exception report concerning deposits that couldn't be allocated in AIMS.
- Conduct monthly reconciliation between the bank statement and transactions allocated on AIMS (both system-generated and manual) to ensure completeness and accuracy.
- Prepare the journal to be posted to Sage.
- Calculate amounts to be refunded to policyholders (TCF).
- Process refund requests that have been received.
- Identify all Aims transactions related to the refund.
- Perform calculations based on the number and value of premiums received, taking into account any applicable premium increases.
Requirements:
Formal Education:
- Matric with mathematics and accounting.
Technical/Legal Certification:
- National diploma (an advantage).
Experience:
- 1 Year of finance experience (an advantage).
- Exposure to the insurance industry would be beneficial.
- A working knowledge of AIMS is preferred.
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Id Subtitle 1243980819
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Isilumko Staffing.
Selling for 3+ years
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Responsibilities
Be the liaison/contact point between Asset Force and the Head OfficeDevelop a detailed database of all the parts required for maintenance and repair of all equipment in storesMaintain the database on a monthly basisWork with AF to ensure that all parts are loaded onto AF and that the parts are linked to the correct equipmentWork with AF to develop a part stock control functionalityDrive 3-monthly audits to ensure that assets are allocated to the correct storeWork with AF to implement an accurate asset transfer system to ensure that the correct location of an asset reflects on AF at all timesAdminister the transfer of assets on AFImplement processes for the stores, suppliers, and contractors to administer and track the movement of assetsDrive the creation of suppliers and contractors as asset locationsMonitor the progress of job cards on AF and alert when a job card is stuck in the process or there is any issue holding it backCheck that job cards are correctly loaded by a store before the contractor attendsCheck that the contractor has completed the on-site entries correctly before a job card is closedCheck that job cards have been invoiced correctlyDrive the training of stores, contractors, and suppliers, ensuring that all parties have the required knowledge to use the system correctly.Identify training needs of individual users as well as companies and arrange and deliver the required training in the most appropriate mannerIdentify shortcomings in AF functionality and work with AF to address itDo 2-monthly audits with all users on UI, UX, and functionality and report on feedback and suggestionsFine-tune the training material supplied by AF to suit specific stores, contractors, and suppliersEnsure that all completed job cards are invoiced timeously and that suppliers and contractors become used to the process and guide them to complete it in full and on timeMonitor all transactions on AF as they happenGenerate detailed reports on a weekly, bi-weekly, and monthly basis for all activities on AF. Also on issues, solutions, and suggestions.Ensure that Finance receives all invoicing and statements on time.Work with AF and Finance to create an automated process.Do spot checks on invoicing to ensure correctness and that the required authorizations are in place.Deal with issues and communication that are not accommodated in AF and work with AF to implement functionality to include them.Do spot checks on all users’ ability to use the system correctly.Implement an effective feedback channel for all users to report issues, and concerns and ask questions. Issues must be logged and traceable.Report to the Maintenance Manager with a ...
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Management reporting and reconciliations
Prepare management reports for allocated divisionsPresent management reports to financial manager, CFO and OPS managersMaintain and update BIC reports and ensure safe-keeping of filesAnalyse management reports for fluctuations and incorrect ratios and provide explanationsReview expenses posted to allocated division and comment/ flag irregular/ abnormal spending that will affect Nett profitAnalyse management cost reports for allocated division and send to senior managers monthlyAssist with queries from OPS managers relating to reporting
Property, plant and equipment, and Insurance
Prepare asset, liability, and capital account entries for all CAPEX transactionsPrepare and maintain fixed asset register on Pastel EvolutionGuide the assets verification bi-annually and ensure all company assets are accounted for and in working orderEnsure sound and efficient processes for CAPEX transactionsOversee insurance policy schedules and tie back to company assetsEnsure sound and efficient processes for maintaining the insurance schedules and insurance claims
Control accounts and month-end journals
Reconcile payroll liability control accounts monthlyReconcile PPE control accounts monthlyImport payroll journals once a month for all companiesPrepare depreciation journals monthlyPrepare provision journals monthlyPrepare divisional admin and management cost journals monthlyPrepare CIPC journals monthlyRaise invoices for intercompany cost monthly
Month-end checks and controls
Review and authorise the bookkeeping of companies within the GroupReview and authorise processing of finance clerks for your allocated division
Creditors and accounts payable
Oversee the creditors department with minimum of 4 team members reporting to the management accountantEnsure accuracy of financial entries as well as timeously payments to suppliersEnsure sound and efficient processes for creditors department
Taxes and Returns
Prepare and submit SARS returns for all companies via e-filingAssist with VAT verifications and all SARS related notices and correspondenceEnsure all SARS payments are made on timeAssist with provisional tax calculations bi-annually
BBEEE Reporting
Set up projects on Pastel and guide the accounts payable team to choose the correct projects when processing financial transactionsPrepare procurement spend report monthlyAssist with the drive to maximise our procurement spend t...
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Our client is looking for a Service Assistant to join their team.
Duties and Responsibilities:
Assist the Services Lead and Services team in all areas of administration as directed and required.Loading of all deposits and direct paymentsProduct-related query handling - investigation, reporting and feedbackReconciliations where requiredRegistrations of new companies, customers and potentially suppliersAdministration behind contracts and agreementsIdentify and assess customers needs to achieve satisfactionBuild sustainable relationships of trust through open and interactive communicationProvide accurate, valid and complete information by using the right methods/toolsHandle complaints, provide appropriate solutions and alternatives within the time limits and follow up to ensure resolutionKeep records of customer interactions, process customer accounts and file documentsFollow communication procedures, guidelines and policiesAssist with placement of orders, refunds, or exchanges when requiredAdvise on company informationOmnibus & FICA ManagementAd hoc Duties as required from time to time
Skills:
Self-managementAttention to detailIntegrity and Honesty is non-negotiableReliability and dependabilityCustomer service focusGood interpersonal and communication skills especially telephony skillsStrong work ethicFast learner
Qualifications:
High School Diploma or qualification equivalentAdditional courses in relevant fields will be advantageous3 - 4 years proven experience in a similar roleExcellent organizational skillsAbility to complete tasks on time with minimal supervisionAble to work mornings, evenings, and weekends as needed
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Job Description/Duties:1. Monthly/Weekly Reconciliation • Reconciling Vendor Accounts. • Ensuring Vendor accounts are paid up to date. • Follow up on reconciling items. • Ensuring all Vendor Account Statements are received. • Preparation and allocating of payments. • Updating accrual report. • Sending out all Remittances. 2. Fixed monthly recording • Ensuring all fixed monthly tax invoices are received and captured within the deadline. • Calculate accruals and update report for all fixed monthly expenses. • Ensuring payments for all fixed monthly invoices are made by the due date. 3. Invoice Handling • Ensuring all Tax Invoices are valid as per SARS Regulations (5 Point Check). • Capturing of Invoices through Meat Matrix and Sage 200 Evolution. • Filing of all documentation.4. Vendor Maintenance • Completion of New Credit Applications. • Maintaining Vendor details. • Loading of new/existing beneficiaries. 5. Other 6. • Taking phone calls and answering billing questions from suppliers. • Participative and able to work as part of the team
Minimum Requirements:QUALIFICATIONS• Grade 12 (Matric Certificate). • Tertiary Qualification (desirable) or studying towards a Bookkeeping / Finance Degree would be advantageous.
EXPERIENCE • Minimum of 1 – 3 year’s work experience in a similar role. • Accounting System experience would be advantageous.
KNOWLEDGE REQUIRED • Sage 200 Evolution. • Working knowledge of Ms Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level. • Meat Matrix experience would be an advantage.
SKILLS REQUIRED • Ability to operate computerised accounting, spreadsheets, sand word processing programs at a proficient level. • Effective verbal and written communication skills. • Proactive, organised, able to multitask and work well under pressure• Ability to meet strict deadlines. • Attention to detail. • Good problem-solving skills. • Good understanding of basic bookkeeping and accounting payable principles. • Ability to calculate, post and manage accounting figures and financial records
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Position Summary
A Customer Service Agent is employed to perform a defined range of skilled operations within the required language range, usually within a range of broader related activities involving known routines, methods and procedures. Some discretion and judgement is required in the selection of equipment, services or contingency measures and within known time constraints. Within this team, this role is predominantly taking inbound calls and/or inbound emails and solving simple customer queries or creating cases to be handed over to a Case Manager.
Duties and Responsibilities
Receive calls and answer customer email queries in fluent GermanUse common call centre telephone and computer technology.Enter and retrieve data.Work and build relationship in a team consisting of local and international staff members at different locationsManage their own work under guidance.Use multiple technologies such as telephony and internet services.Follow occupational health & safety policy and procedures.Communicate in a customer contact centre.Work in a customer contact centre environment.Respond to inbound customer contact.Conduct outbound customer contact.Use basic computer technology with at least intermediate skill level.Use an enterprise information system.Provide excellent quality customer service.Send and retrieve information over the internet using browsers and email.Manage work priorities and professional development.Manage workplace relationships in a contact centre.Use multiple information systems.Manage customer relationships.Assist in providing solutions to customers and staff.Open service requests that must be referred to the country Customer relations Centre (CRC) – ask all the relevant questions so that the CRC Case Manager can start working on the case without contacting the customer again.
Requirements
SA citizen, permanent residence or qualifying for a work permit (e.g., Spousal permit) for South Africa.Fluent (speak, write, and read) in both German & English.
Education and Experience
Completed Matric / Grade 12 or equivalent with a minimum of one-year customer service-related experienceCommunicates both verbally and in written correspond...
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To be responsible for speaking on behalf of the organization by presenting the company’s views as well as communicating information to and from the media, government, and the public.
Key Performance Areas:
Lead and direct the development of reports/ policies/ procedures and guide the process through the alignment of these documents to the overall RAF’s Strategy.Ensure regular and periodic reports are prepared and submitted as and when required to provide progress updates and/or inform management decisions.Monitor news, updates, and research relevant to initiatives and sectors; recommend and create related content to distribute broadly and accordingly.Ensure online platforms and digital communications are key vehicles for initiative efforts with high quality, relevant, timely, brand-consistent, and fresh content.Monitor all digital properties and communications efforts to track and respond to sentiment, alerts, and opportunities.Collaborate with team to create other communications content, which may include training videos, toolkits, etc.Maintain a functional overarching communications function that services the needs of all stakeholders.Launch or showcase new products and services provided by the organization.Manage a damaged image in a skillful manner to erase the blemish and reclaim the positive image of the organization the public.Manage relationships with external consultants, media houses based on partnership principles of ensuring effective capacity-building, cross-learning, and communication.Maintain proactive and progressive relationships with key stakeholders incl. organised labour and Attorneys etc.Ensure adequate representation of the organization in relevant external activities and events.Design and develop a communication strategy, policies and protocols designed to support and enhance the Company’s Employee and Value proposition.Lead the implementation of the communications operational plans that will ensure alignment with short-term and long-term objectives.Ensure the organisation of and attending of promotional events such as press conferences, exhibitions, tours and visits.Represent the organization in attending public interviews, press conferences and presentations.Create media materials; talking points, press briefings, press releases, press packages, and review and dissemination related materials.Create strategy and narratives for reputation management and crisis communications.Apply expertise regarding editorial content and digital distribution platforms to achieve maximum reachMeasure engagement metrics for priority campaigns on digital platforms.Develop social media response to crisis communications.Monitor social media activities and respond as necessary.
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