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Results for administrator office manager jobs in "administrator office manager jobs" in Western Cape in Western Cape
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What Youll Be Cooking Up:Assist the Executive Assistant with daily administrative tasks.Attend to and screen incoming calls, emails and mail distribution.Maintain office policies and procedures in collaboration with the Executive Assistant.Manage general office operations, including supplies inventory, vendor coordination, and maintenance requests.Assist with planning of the annual calendar and reports.Support online and in-person meeting and events preparation by managing logistics, invitations and resource availability.Organise and maintain filing systems.Coordinate travel arrangements, including visas, flights, accommodation, car rentals, and itineraries.Assist with onboarding new employees and providing administrative support during orientation.Provide ad-hoc project support and perform other duties as assigned.Manage high-pressure scenarios, whether they involve unexpected changes or pressing tasks.Ensures that all details, no matter how small, are attended to.Provide confidential administrative support and managing sensitive information.Manage personal and corporate tasks for the Senior Executives with professionalism and discretion.Manage any relevant personal/household and family related requirements of the CEO in collaboration with the Executive Assistant.What You Bring to the Table:3+ years of relevant experience in providing administrative and office support.High level of professionalism, integrity, discretion and confidentiality.Good written and verbal communication skills.Ability to
https://www.jobplacements.com/Jobs/J/Junior-Office-Administrator-1188007-Job-Search-05-22-2025-00-00-00-AM.asp?sid=gumtree
7d
Job Placements
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KEY RESPONSIBILITIES: HR DutiesLog approved leave and support recruitment adminProcess contract of any new employee with HR & Accounts ManagerAssisting to cover the HR manager duties when the HR manager is on leave or unavailable Administration & ComplianceAllocate driving offences using driver logbooks, forward to Accounts Manager for payment/deductions, and notify Operations ManagerManage staff uniform and stores ordering via FileMaker, maintaining stock levelsEnsure all license agreements (FileMaker, PaySpace, ITEC, Vox Telecom, DS Telecom, Vodacom, Toyota Forklift, etc.) are up to dateReview property lease agreements 3 months before renewal/cancellation and report to Operations Manager and Group DirectorEnsure fire equipment is serviced, and premises comply with standardsHandle vehicle documentation, insurance claims, renewals, and proceduresVerify company advertising schedules and report discrepancies to Operations ManagerTrack sales team social marketing activity, maintaining a weekly ad ledger for the Operations Manager Accounting & Operational SupportReconcile all transport and freight account invoices with waybillsChecking delivery invoicing and ensuring billing is correct as based on distance travelled, report all discrepancies to Operations ManagerDaily checks of invoice capturing for all companies, checking invoices are completed correctly, correct info is captured, payment type, images captured
https://www.jobplacements.com/Jobs/O/Office-Administrator-1189984-Job-Search-05-29-2025-04-27-41-AM.asp?sid=gumtree
15h
Job Placements
1
ResponsibilitiesSales Administration & Customer Service:Serve as the primary liaison between sales, customers, and the supply chain team.Receive, process, and distribute customer orders, generate quotes, sales orders, and tax invoices.Convert picking slips into invoices and manage order delivery timelines.Handle customer queries and complaints, ensuring resolution and proper documentation.Manage incoming calls from suppliers and customers.Identify and manage back orders or out-of-stock items, providing status updates to clients and the sales team.Process proforma and urgent quotations in a timely manner.Process and manage FOL (Free On Loan) orders, ensuring agreements are completed and filed.Maintain open communication with the sales team on logistics and customer requirements.Track and update delivery note registers for manual orders. Administrative Functions:Oversee the accurate documentation and administration of orders received and dispatched.Ensure all required documentation for FOL equipment is completed and maintained.Support with stocktakes and general administrative tasks as required.RequirementsQualifications & Experience:Grade 12 (Mathematics advantageous).Minimum 2 years of warehouse-related experience.Minimum 2 years experience in sales administration or sales support, ideally within the chemical industry.Chemical product knowledge is advantageous. Computer Literacy:Proficient in Microsoft Office Suite (Excel, Word, Outlook, MS Teams).Must have Syspro and ERP experience. Personal Attributes:Presentable with excellent verbal and written communication skills in English.Confident, articulate, and professional under pressure.Able to work independently and as part of a team.Honest, reliable, and customer-focused.Strong organizational and multitasking skills.High attention to detail and data accuracy.Willing to work flexible hours when needed.
https://www.jobplacements.com/Jobs/S/Sales-Administrator-1189909-Job-Search-05-29-2025-04-03-03-AM.asp?sid=gumtree
15h
Job Placements
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Minimum requirements: · A paralegal qualification / diploma· 1-2 years experience in an administrative / legal role is preferred· Must be proficient in MS Office: Word, Excel and Outlook· Must have a working knowledge of AJS software· Good understanding of FICA requirements· Good time management, file organisation and personal organisation· Excellent communication and writing skills· Meticulous attention to detailRESPONSIBILITIES:New Matter Setup: Opening new files on AJS, preparing introductory letters and initiating FICA and KYC processesFile Management: Maintaining physical and electronic files, ensuring they are organised and complete with all relevant documentationAdministrative Support: Handle general administrative tasks such as scanning, copying, filing, deliveries and archiving of filesFinancial Management: Assist with financial aspects of transactions, including prepari
https://www.jobplacements.com/Jobs/J/JUNIOR-LEGAL-SECRETARY-1188569-Job-Search-05-23-2025-10-41-47-AM.asp?sid=gumtree
5d
Job Placements
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Key ResponsibilitiesProof of Delivery (POD) AdministrationAccurately verify and record PODs for both internal and external fleets, including couriersInvestigate and resolve discrepancies or missing documentationMaintain an organised, accessible POD filing systemCreditors & Debtors ManagementProcess and reconcile supplier invoicesManage payment schedules, ensuring timely paymentsHandle supplier and customer account queries professionallyIssue invoices and follow up on outstanding paymentsNegotiate payment plans where necessaryFinancial AdministrationMaintain accurate creditor and debtor recordsReconcile accounts and prepare cash flow and balance reportsGeneral Office & Reception DutiesAssist with reception duties, ensuring professional communication with all visitors and callersLiaise confidently with drivers, couriers, suppliers, and customersProvide administrative support across the teamProblem Solving & ComplianceIdentify and resolve issues related to deliveries, invoicing, and account discrepanciesEnsure compliance with company policies and relevant industry regulationsComplete tasks accurately and within required deadlinesTeam CollaborationWork cohesively within a team environment to meet company objectivesRequirementsProven experience in a similar administrative role within the transport/logistics sectorStrong proficiency in MS Office (especially Excel, Word, Outlook)Familiarity with Datatim is an advantageHighly organised with exceptional attention to detailAbility to work methodically and meet deadlinesOwn vehicle and reliable transportProfessional, punctual, and customer-focused attitude
https://www.jobplacements.com/Jobs/F/Finance-Administrator-Transport--Logistics-1189486-Job-Search-05-28-2025-04-03-04-AM.asp?sid=gumtree
15h
Job Placements
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Key ResponsibilitiesReception DutiesAnswer and screen phone calls professionally; take and relay messages.Welcome and courteously assist visitors.Prepare tea/coffee for visitors and the Director.Ensure the boardroom is clean and presentable before and after meetings.Handle general office service issues (internet, phone, copier) and log service requests. Administrative SupportMaintain the archiving system and storeroom organization.Manage monthly stationery orders.Assist with olive oil stock management and orders (training provided).Help process and follow up on Eskom applications. General Office SupportProvide admin support to the Leasing and Maintenance departments when needed. Managers Assistant TasksAssist with filing, document preparation, and meeting readiness.Maintain and update spreadsheets.Help respond to emails and follow up on queries.Track progress on projects and ensure deadlines are met. RequirementsPrevious experience in a receptionist or administrative role.Strong communication and interpersonal skills.Organized, detail-oriented, and proactive.Proficient in Microsoft Office (Outlook, Excel, Word).Ability to multitask and support multiple teams as needed
https://www.jobplacements.com/Jobs/R/Receptionist-1189111-Job-Search-05-27-2025-04-03-02-AM.asp?sid=gumtree
2d
Job Placements
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Are you highly organised, proactive, and ready to be a key player in a dynamic construction team? We are a well-established Building Contractor based in Cape Town, and we are looking for a Site Administrator to support our site operations. Key Responsibilities: Provide comprehensive administrative support to site management.Maintain accurate records of site activities, staff attendance, deliveries, and subcontractor documentation.Assist with procurement, materials tracking, and inventory control.Ensure compliance with health and safety documentation and site protocols.Liaise with suppliers, subcontractors, and internal departments.Prepare and manage daily reports, timesheets, and project documentation. Requirements: Minimum 2 years experience in a construction or site administration role. Proficient in MS Office (Excel, Word, Outlook). Excellent organisational and communication skills. Ability to work independently and manage multiple tasks in a fast-paced environment. Knowledge of construction processes and documentation is advantageous. Own transport preferred.
https://www.jobplacements.com/Jobs/S/SITE-ADMINISTRATOR--BUILDING-CONTRACTOR-CAPE-TO-1187671-Job-Search-05-21-2025-04-45-17-AM.asp?sid=gumtree
8d
Job Placements
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Requirements: MatricExperience on Pastel would be beneficial. Previous experience in a reception or office assistant role will be beneficial.Strong organizational and communication skills.Ability to multitask and work independently.A friendly, professional demeanor and a customer service mindset.Responsibilities:Managing the front of house area. Performing general reception duties such as answering phones, greeting visitors, and managing deliveries. Processing invoices using Pastel. Maintaining and updating the back order list. Supporting general administrative and office tasks as needed.
https://www.jobplacements.com/Jobs/F/Front-Desk-Office-Assistant-1188144-Job-Search-05-22-2025-10-34-21-AM.asp?sid=gumtree
6d
Job Placements
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Responsibilities:Provide an exceptional level of service to all clients. Direct client calls and queries to the correct department.Logging of Adhoc ticket for services needed. Liaison with NCC at head office on all customer tickets and services.Maintaining Helpdesk Functions; all tickets are to be attended to and closed timeously.Reported problems and potential client complaints are to be resolved before they become overdue on the system.Capturing of stores return vouchers. Checking of daily route slips and administration of routing information.Developing & maintaining the customer base Report any delays in the execution of tickets to the Service Manager and General Manager.Requirements:Advantageous: 2 years service-related experience or Call Centre experience.Matric Qualification.Excellent communication & telephone skills.Good command of English.Excellent customer relationship and customer service skills.Must be computer literate.Good administrative abilities.Time management skills.Problem solving skills.Thank you for applying with RAREcruit!Follow us on social media for the latest jobs, trends and market insight:Website:
https://www.jobplacements.com/Jobs/H/Help-Desk-Administrator-1187639-Job-Search-05-21-2025-04-34-43-AM.asp?sid=gumtree
8d
Job Placements
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REQUIREMENTS: MatricExperience on Pastel would be beneficial. Previous experience in a reception or office assistant role will be beneficial.Strong organizational and communication skills.Ability to multitask and work independently.A friendly, professional demeanor and a customer service mindset.RESPONSIBILITIESManaging the front of house area. Performing general reception duties such as answering phones, greeting visitors, and managing deliveries. Processing invoices using Pastel. Maintaining and updating the back order list. Supporting general administrative and office tasks as needed.
https://www.jobplacements.com/Jobs/F/Front-Desk-Office-Assistant-1188423-Job-Search-05-23-2025-04-34-21-AM.asp?sid=gumtree
6d
Job Placements
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Hello! My name is Rachael Mufakwadziya, a 22-year-old professional with over 3 years of experience in office administration and receptionist roles. I am currently seeking a new opportunity where I can contribute my skills and grow within a dynamic team.
My Experience Includes:
✔️ Managing front desk operations – welcoming clients, handling phone calls, and directing inquiries
✔️ Scheduling and calendar management for meetings and appointments
✔️ Handling emails, filing, and maintaining office records
✔️ Processing invoices, petty cash, and basic bookkeeping
✔️ Ordering office supplies and ensuring smooth day-to-day operations
✔️ Supporting team members with administrative tasks and coordination
✔️ Using office software like MS Word, Excel, and Outlook confidently
✔️ Maintaining a neat, organized, and professional office environment
I am reliable, professional, and take pride in my communication and organizational skills. I’m always ready to take initiative and adapt to new challenges.
Based in Cape Town – available to start immediately
CV available on request
If you or someone you know is looking for a dependable and experienced Office Administrator or Receptionist, please feel free to contact me:
067 623 9014
rachaelmufas@gmail.com
Thank you in advance for your support and for sharing this post
7d
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REQUIREMENTS:Matric, relevant tertiary qualification in business management advantageousStrong business acumenComputer literate in MS OfficeExperience with Pastel, or any other ERP systemHandle sensitive business information with professionalismAbility to multitask, prioritize, and manage time effectivelyAnticipate needs, suggest improvements, and resolve issues independentlyComfortable in a fast-paced, ever-changing retail environmentValid SA drivers license and own vehicle DUTIES:Arrange for maintenance of equipment when requiredTroubleshoot basic computer and printer related errorsFinancial administration and follow-up on outstanding paymentsTrack sales and expensesCollect time sheets and process wagesOrder office consumablesOrder stock for the shops and restaurantsEstablish relationships with vendorsRespond to customer complaints or feedbackPromote the business on social media, local listings, run promotions or seasonal campaignsIdentify opportunities for growthGeneral administrative supportSalary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information. See links below.
https://www.jobplacements.com/Jobs/A/Assistant-to-Managing-Director-1187800-Job-Search-05-21-2025-10-38-28-AM.asp?sid=gumtree
7d
Job Placements
1
Operations & Administration Manager - Edgemead, Cape Town (Western Cape, SA)We are currently recruiting for a well-established and vibrant Christian Church who is currently expanding and in search of a highly organised, process driven, hands-on, pro-active and solutions focused Operations & Administration Manager to join their collaborative team!One would describe you as a resourceful and resilient professional with a proven ability to innovate and enhance operational and administrative processes. Known for your analytical thinking, you excel at identifying gaps and driving continuous improvement initiatives.Their team culture values presence over productivity, fun, authentic relationships, teamwork, spiritual health, and taking hope to the world. They believe ministry should be life-giving-both to the people they serve and the teams they lead and they are seeking someone who shares these values and who will help steward and strengthen their operational foundation.You will be working closely with the Executive Pastor of the church and will be responsible for a variety of areas.MAIN PURPOSE OF THE ROLEThe Operations & Administration Manager will help lead the smooth, efficient functioning of our churchs administration, finance, and campus logistics providing an effective functioning support system for the ministry of the congregation.This leadership role is vital to enabling the ministry to thrive behind the scenes by helping to build scalable systems, ensuring compliance, managing resources wisely, and leading people with integrity and care.It will include oversight of the following areas: Office Management, General Administration (People Administration, Policy and Record Management), Financial Administration (including Supplier, Procurement Management and Insurance), IT Infrastructure and Systems Management, Facilities and Equipment as well as oversight of the full Campuss Operations.KEY RESPONSIBILITIESOperational Leadership & Office Oversight (20%)Oversee weekday operations, systems, and teams that support church-wide ministrySupervise administrative, facilities, business personnel, contract personnel as well as volunteers.Oversee church calendar and manage all venue bookings, office functions, and team travel logisticsLead internal process documentation and onboarding for the equipping for new ministry leaders and leadership team membersAdministration, Compliance & Financial Systems (40%)Manage church-wide administrative systems and member database as well as ensure that the database infrastructure meets the requirements for the effective management of church dataProvide accurate, up-to-date and timely information pertaining to church membership and activities
https://www.jobplacements.com/Jobs/O/Operations--Administration-Manager-Edgemead-Cape--1186187-Job-Search-5-16-2025-6-39-49-AM.asp?sid=gumtree
13d
Job Placements
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