"invoice clerk" in Jobs in Western Cape

The purpose of this position is to ensure general administrative duties for the branch as a whole is carried out accurately and timeously, to perform the short term rental controller function and to assist the rental manager to ensure best management practices are followed in all areas of responsibilities, meeting key performance criteria and service delivery objectives, procedures and actions, promoting a customer oriented service and to implement and uphold actions in line with company strategic vision.

Responsibilities:

• Ensuring that STR achieves the predetermined targets / budget
• Overall responsibility to ensure quality of customer interaction and service (drive customer service excellence, ensure good communication with customer, developing and fostering partnerships with and tailor-made solutions for clients; evaluation of own development needs and ensuring lack of knowledge / skills are addressed)
• Telesales and maintenance of records / quotes register/ prospects
• Weekly and monthly reporting of stock count and utilisation
• Prepare and complete refinance and defleet documentation
• Full responsibility to reserve, arrange delivery and collection of and manage overall control of short-term fleet units; responsible to schedule, plan and allocate trips daily; responsible for all invoicing pertaining to transport
• Full responsibility to ensure all documentation for the delivery of a forklift is accurate, complete and properly authorised (e.g., credit applications, signed contracts from clients, terms and conditions, customer orders etc.)
• Invoicing of daily, weekly and monthly rental including excess hours
• Liaise with debtors regarding accounts for new and existing customers
• Ensure machines at customer have valid load test certificates
• Responsible for communication with workshop preparation of machines prior to delivery (Load test, Service, attachments, chargers etc)
• Facilitating customer complaints and queries; ensure it is followed through and communicate process / result to customers; foster and maintain dedication to service excellence in every aspect of work carried out; ensure timeous feedback / communication to customers
• General assistance to manager as and when required

Requirements:

• Grade 12 / Matric + minimum of 3 years relevant experience
• Advanced / Expert Computer literacy in MS Outlook, Word, and Excel
• Understanding and working knowledge of Kerridge system – must be able to load information and draw reports
• Experience in fleet management
• Maintain and updating information on database
• Knowledge of principles and processes for providing customer and personal - This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of quality control processe
  
  https://www.executiveplacements.com/Jobs/S/Short-Term-Rental-Controller-1190608-Job-Search-05-31-2025-02-00-16-AM.asp?sid=gumtree

Job Title: Marketing Manager – Promotions Coordination

Location: On-site (Reitz, Free State); candidates based in Bethlehem may commute

Remuneration: Negotiable based on experience and market value

Role Summary

Our client is looking for an ideal team player to coordinate promotional data, manage product promotions, and ensure the timely delivery of promotional materials. This role requires a detail-oriented individual with a strong background in marketing coordination and the ability to collaborate effectively across various teams, including Product Management and suppliers. The Marketing Manager will be responsible for overseeing the entire promotional process from planning to execution and evaluation.

Key Responsibilities

• Coordinate promotional data between Trade and Product Management teams.
• Compile and consolidate product selections into promotional deal sheets.
• Prepare and organize product and promotion meetings to finalize featured products.
• Collect feedback and manage needs assessments to refine promotional strategies.
• Collaborate with Product Management on the design and development of promotional materials.
• Coordinate the placement of promotional orders and follow up with suppliers for on-time delivery.
• Maintain and update the master promotion schedule.
• Prepare post-promotion evaluation reports for management.

Requirements

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• Minimum of 5 years' experience in marketing, procurement, or product management.
• Proven experience coordinating promotional campaigns and working with suppliers.
• Understanding of procurement workflows and supplier management.
• Strong analytical, organizational, and negotiation skills.
• Excellent verbal and written communication abilities.
• Commercially aware with a customer-focused approach.
• Ability to multitask and work well under pressure in a fast-paced environment.
• Proficient in Microsoft Office Suite, especially Excel and PowerPoint.

Preferred Skills

• Advanced Excel skills.
• Adobe Creative Suite experience (advantageous).
• Strong decision-making and creative thinking capabilities.
• Excellent relationship-building and interpersonal skills.
• Business acumen and compliance-focused mindset.
• Conflict management and problem-solving strengths.
• Sales orientation and strong presentation skills.
• Advanced computer literacy.

• Grade 12 with mathematics
• A Tertiary certificate in Travel & Tourism/ hospitality is advantageous
• Must have at least 4-5 years experience in a senior position
• Must be confident in handling customer relationships and developing and promoting product and building journeys in the inbound travel industry
• Must have an in depth knowledge of Southern and East Africa
• Knowledge of Mozambique, Mauritius and Seychelles is highly advantageous
• Should be computer literate (Microsoft Office: Outlook, Teams, Excel and Word)
• Must have working knowledge of TourPlan and WETU or similar booking/ operating system
• Should have excellent attention to detail

• Secure, cost, and present journeys to Sales agents promptly, focusing on sales success and maximizing booking potential.
• Foster strong connections with Sales agents and suppliers, ensuring effective communication and service delivery to enhance partnerships and client satisfaction.
• Manage new requests from Sales agents, from initial quote to booking confirmation, ensuring accuracy and timely processing while maintaining booking integrity.
• Develop and nurture relationships with suppliers and AP partners, leveraging these connections to optimize booking outcomes and enhance client experiences.
• Oversee the maintenance of provisional bookings, ensuring all relevant documents, special offers, and correct details are accurately recorded and communicated.
• Stay updated on regional logistics, supplier knowledge, industry trends, and company policies, actively participating in training, trade shows, and familiarization trips for ongoing professional development.

• Manage and control the entire financial function of the business, ensuring they meet with IFRS
• Ensure the necessary financial systems and structures are in place to meet compliance requirements
• Ensure proper costing of all products, including monitoring and maintaining bills of material structures
• Manage payables and receivables
• Ensure statutory compliance and import/export documentation and settlements.
• Liaise with internal and external auditors
• Compile annual budgets (Sales, capex, payroll, expenses, cash flow, forecasts, etc)
• Provide timely monthly financial, cash flow and manufacturing reports to all internal structures
• Analyse the income statement (Actual vs budget/forecast) and provide feedback on the variances to ensure action plans are in place
• Compile annual financial results
• Identify and investigate job costing anomalies

• Relevant Bcom degree in accounting
• 4 - 6 years experience in a similar role is essential
• Good knowledge of taxation, financial reporting, costing, and statutory compliance

The above-mentioned position is currently available for an energetic person to join the company’s Commercial Department. The purpose of the role is twofold – managing both logistics and systems.

The incumbent will negotiate with logistics service providers to deliver the most cost-effective and value-adding services to the Commercial team. The role involves managing a complex supply chain that meets international quality standards and adheres to tight schedules. It is pivotal in maintaining the company’s reputation as a reliable exporter of high-quality fruit, driving profitability for stakeholders, and fostering competitiveness in global markets. The incumbent is furthermore responsible for the organisation’s systems and Business Intelligence to optimise workflows and ensure efficiency by analysing and improving business processes.

Key Performance Areas:

• Manage and maintain all relationships with relevant logistics service providers
• Regularly update and benchmark all Freight/Transport and FOB rates
• Manage all claims as per protocol
• Develop and maintain SOPs for container tracking and deliveries
• Manage and oversee all administrative functions of the Commercial Assistants
• Manage and report on supply chain volume and statistics
• Support staff with any QX system software enquiries
• Manage all system change requests from the company by developing detail of all scope changes
• Maintain current and develop QX reports (clients, suppliers, industry, etc.)
• Analyse business processes and procedures and implement effective solutions
• Manage and maintain relationship with software service provider

Requirements:

• Minimum Matric
• Relevant Logistics Degree/Diploma will strengthen the application
• Previous experience in the fruit export industry
• Previous experience (3-5 years) in logistics, freight forwarding and claims procedures
• Previous experience in the management of systems and data
• Previous experience in management of a team
• Excellent planning and organisational skills
• Advanced computer skills (MS Office and QX)
• Accuracy and attention to detail
• Numerical skills
• Excellent communication (English & Afrikaans) and interpersonal skills with people on all levels
• Ability to function well under pressure and prioritise tasks

The company offers market related remuneration and benefits, based on the successful applicant’s experience and qualifications.

• Bachelor's degree in Engineering or equivalent qualification (Mechanical /Electrical /Automation)
• Strong technical aptitude with experience in Mechanical, Electrical, and Industrial Automation
• Proven experience in ISO 9001:2000 compliance
• Strong leadership, organizational, and time management skills
• A proactive, solutions-driven approach with a sense of urgency and responsibility
• Excellent communication and interpersonal skills

• Ensure consistent production outputs with OEE > 92%
• Maintain OTIF targets with proactive measures to prevent downtime
• Manage reject and scrap rates
• Drive plant layout improvements with a focus on industrial automation
• Implement reliability principles, targeting:
• Unscheduled downtime
• Equipment reliability
• Planned downtime accuracy

• Ensure production areas comply with GMP, ISO, and QA standards
• Conduct gap analysis and plan for continuous compliance improvements
• Regular reporting on compliance progress and milestones

• Oversee preventative maintenance programs and equipment servicing
• Ensure availability of critical spares and safekeeping of tooling
• Provide technical support to other departments (Toolroom, Maintenance)
• Troubleshoot and resolve technical issues

• Lead, manage, and motivate subordinates, adhering to company policies
• Drive continuous improvement initiatives, auditing and reporting on successes
• Address non-conformance reports (NCRs) promptly
• Ensure team compliance with Occupational Health & Safety (OHS) practices

• Complete documentation related to manufacturing and compliance
• Support Bowler Plastics and subsidiaries in line with team capacity
• Work overtime as needed to meet deadlines

• Search and identify top talent on LinkedIn platforms, job boards, and databases
• Conduct initial screenings to assess candidate fit and prepare and deliver concise candidate briefs
• Maintain regular touchpoints (Status updates, interview prep, feedback collection)
• Track industry trends, salary benchmarks, and in-demand skills
• Produce regular market summaries for internal teams
• UK working hours
• Ensure CRM and ATS data accuracy
• Create and distribute weekly performance dashboards
• Manage complex diaries, multi-leg travel bookings, and expense reconciliations
• Draft and proofread high-value correspondence, presentations, and proposals
• Organise internal and client-facing events (virtual/in-person), including logistics and follow-up

• Bachelors degree or equivalent; Business, HR, or related disciplines
• 2 - 4 years experience in recruitment resourcing, talent research, operations or PA roles
• Experience with CRMs (Bullhorn, Salesforce) and video interview platforms
• Skilled at Boolean searches, secondary research, and data-driven reporting
• Highly structured approach to task management, with an eye for detail and deadlines
• Strong verbal/written skills; can draft polished emails, reports, and candidate profiles

1. Grade 12
2. Quality or Analytic Chemistry Diploma or Degree
3. Total Quality Management or QMS qualification preferred
4. Experience of QMS via ISO or PICS guidelines
5. More than 4 years of experience in quality assurance in a lab setting (required)

• Assist with all QA functions

• Generate or input results sheets following analysis, particularly for data not automatically captured by LIMS.
• Support lab staff and the Operations Manager with the registration of stability samples.
• Ensure accurate sample identification and labeling for all samples undergoing analysis.
• Maintain a dedicated log for all sample receipts and disbursements.
• Oversee the allocation of tests to samples based on client requests, including the process of checking samples into the laboratory system or logbook.

• Support waste management efforts in accordance with standard operating procedures and in collaboration with the Operations Manager.
• Coordinate the calibration of various laboratory instruments alongside the Operations Manager.
• Ensure the Approved Suppliers List is current and accurate.
• Maintain thorough records of all Technical Quality Agreements and Supplier Agreements.
• Monitor and chart laboratory temperature logs to ensure environmental control.
• Provide monthly updates on the status of CAPAs, Out-of-Specification results, deviations, incidents, and client complaints.
• Keep internal and external training matrices updated, including filing relevant assessments and certificates.

• Process and distribute all client results, scanning and forwarding them to clients, then sharing them with the front desk for invoicing once approved and released.
• Oversee and maintain registers for Certificates of Analysis and MSDS.
• Ensure comprehensive filing of all documentation, including master documents and transactional records related to testing and results.
• Prepare and digitize reports for cloud storage, while also maintaining hard copies and managing their archival.
• Administer the cloud storage and digital archives, which includes, but isn't limited to, reports, protocols, lab books, and crucial documents like site master files.
• Maintain rigorous control over both digital and hard copies of Standard Operating Procedures.
• Manage version control for all analytical methods provided by clients.

• Manage the finance team and oversee all financial operations
• Lead audit processes and ensure compliance with SARS and statutory requirements
• Oversee stock and cost management, ensuring accurate reporting and controls
• Prepare and present monthly financial reports, budgets, and forecasts
• Ensure tax, VAT, and other financial submissions are accurate and submitted on time

• BCom Degree in Accounting or Finance
• Completed articles (SAICA or SAIPA) preferred, but not essential

• 4+ years experience in a financial management role
• Experience managing staff and overseeing the full finance function
• Strong knowledge of tax, audit, and inventory control
• Excellent Excel skills (practical assessment will form part of the process)
• Resilient, structured, and highly dependable in a fast-paced environment

• Direct experience of a range services from the Microsoft Azure Cloud Platform including Infrastructure and Security related services such as Azure AD, IaaS, Containers, Storage, Networking and Azure Security.
• Direct experience of enterprise solution shaping and Microsoft Azure Cloud architecture development including excellent documentation skills.
• Experience of setting up, deploying and managing multiple environments to support agile development approaches.
• Possession of either the Developing Microsoft Azure Solutions and Architecting Microsoft Azure certifications.
• It is essential that you have strong, in-depth and demonstrable hands-on experience with the following technologies:
• Microsoft Azure and its relevant build, deployment, automation, networking and security technologies in cloud and hybrid environments.
• Microsoft Azure Platform As A Service ( PaaS ) products such as Azure SQL, AppServices, Logic Apps, Functions and other Serverless services
• Understanding of Microsoft Identity and Access Management products such including Azure AD or AD B2C
• Microsoft Azure Operational and Monitoring tools, including Azure Monitor, App Insights and Log Analytics
• Knowledge of PowerShell, Git, ARM templates and deployment automation.
• Experienced in the design and delivery of enterprise level Highly Available solutions.

• Architecting Microsoft Azure and Modern Workspace Solutions across multiple platforms.
• Providing Microsoft architecture collaboration
• Implementation and Delivery of Microsoft projects.
• Working within a project management/agile delivery methodology in a leading role as part of a wider team.
• Provide effective knowledge transfer and upskilling to relevant customer personnel to ensure an appropriate level of future self-sufficiency.