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Property Maintenance Manager

Location: Gauteng JHB & PTA

Position: Permanent

Reports to: MD

Salary: Dependant on Industry Experience R25 000pm CTC

Application via Email: HR@Thecaretakers.co.za

Applications close 8th May 2025

Description:

Our company based in Meadowdale is looking for a maintenance manager to manage, grow and oversee our property maintenance division throughout the Gauteng region. This individual must be highly motivated with a very strong traceable background in the property maintenance Industry. This individual will have to create sales by doing site visits, identifying property maintenance issues, and then compiling reports, costings, and proposals with estimates to present to the client. Cold call sales, Tender Processes, Networking & Corporate invites. From 1st contact through to site establishment and handover to maintenance teams, allocating, delegating, and managing of maintenance work being undertaken by teams from start to final client sign-off of work project.

Brief overview of expected duties:

· Site visits & identifying property maintenance issues.

· Drafting of detailed reports on findings on site.

· Drafting of costings on projects (BOQ), calculating labour and all associated costs pertaining to project.

· Allocating project to correct teams to execute the project.

· Daily site visits to ensure Maintenance teams are delivering quality work on each project.

· Snag list (Punch List) compiling on projects.

· Attending Tender invites (Government & Corporate)

· Meeting with clients (During & After business hours)

· Identify areas to increase growth and profitability.

· Prepare monthly, quarterly, and annual sales forecasts and growth plans.

Minimum Requirements:

· Property Maintenance (Handyman minimum) or equivalent qualifications.

· Previous Maintenance experience – proven hands-on track record will be essential.

· At least 10 years’ experience in property maintenance in a similar position.

· Fully Bilingual.

· Excellent Verbal and Written communication

· Full competence in the use and application of the MS Office suite programs. (This will be tested)

· Must always be professional and well presented.

· Own Reliable Transport to report to office. Company vehicle only used during business hours.

· Clear Criminal Record and No Pending Cases.

Specific Candidate Attributes:

· Ability to work under pressure.

· Pro-active and innovative.

· Ability to work independently.

· Good planning and organisational skills.

Ensure to Email your ID, Drivers Lic, Diploma, CV & Latest Payslip to HR@Thecaretakers.co.za with the subject heading “Property Maintenance Manager CV “

Job Purpose:

To provide administrative and financial support to the office by handling general admin tasks, maintaining financial records, processing invoices and payments, and ensuring accurate data entry and reporting. The role requires close coordination with the sales, service, and technical departments within the office automation environment.

Key Responsibilities:

Accounting Functions:

• Capture and process supplier invoices and credit notes on accounting software (e.g., Pastel, Sage, Xero).
• Reconcile supplier statements and follow up on outstanding queries.
• Generate and send out customer invoices, statements, and credit notes.
• Process payments, receipts, and banking transactions.
• Assist in debtors and creditors control, including follow-ups and reconciliations.
• Prepare VAT, PAYE, and other statutory returns in collaboration with the finance team.
• Maintain petty cash and perform daily cash reconciliations.
• Support with monthly management reports and year-end audits.

Administrative Functions:

• Perform general clerical duties such as filing, scanning, data capturing, and handling incoming correspondence.
• Maintain accurate records of sales orders, service agreements, and delivery documentation.
• Update customer accounts and service records in the CRM system.
• Liaise with clients regarding account queries, statements, and payments.
• Assist with procurement and stock administration for office automation equipment.
• Support technicians with job cards, scheduling, and documentation processing.
• Coordinate with courier services for delivery and collections of equipment.

Qualifications & Experience:

• Matric (Grade 12) with Accounting as a subject (essential).
• Diploma or certificate in Bookkeeping, Accounting, or Office Administration (advantageous).
• 2–3 years’ experience in a combined admin/accounts role, ideally in the office automation or technology industry.
• Proficiency in accounting software such as Pastel, Sage, or Xero.
• Strong computer skills: MS Excel, Word, and Outlook.
• Experience with CRM or ERP systems is a plus.

Key Competencies:

• High level of accuracy and attention to detail.
• Excellent time management and organizational skills.
• Ability to work independently and as part of a team.
• Professional verbal and written communication skills.
• Strong problem-solving and analytical abilities.
• Trustworthy and maintains confidentiality.

We are looking for someone to be trained in admin and reception duties.

Preferably some one who has computer skills and some experience.

Must live in durbanville, kraaifontein area.

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