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1
Join Our Team as a Junior Administrative Assistant!
Our client, a leader in the engineering industry, is seeking a Junior Administrative Assistant to support office operations and enhance their workplace environment. If you are bilingual, have a keen eye for detail, and thrive in a fast-paced environment, this could be the opportunity for you!
Requirements:
1 years’ experience in a similar role
Computer literate
Bilingual in Afrikaans and English
Matric certificate with Mathematics
Detail orientated and time management skills.
Diploma in Office Administration or equivalent.
Ability to handle workload with discretion.
Computer literate.
Must have time management and organizational skills.
Responsibilities:
Answering and directing the calls.
Managing the boardroom bookings for meetings and interviews.
Preparation of onboarding gifts and doing an office tour with the new employees.
Ordering of office supplies and stationery.
Managing the cleaning staff’s schedules and duties.
Managing the access tags, office keys and assignments.
Filing and maintaining a record of key and tag forms and waiver forms.
Updating of the register with the keys, tags and forms.
Sending an email out for staff members birthdays.
Management of the aircon, kitchen equipment, chairs and desks and the building.
Allocating contact people at the security company.
Downloading of the door log reports and maintaining the attendance register.
Maintaining annual, sick and family responsibility leave register.
Informing management regarding sick leave and follow up on outstanding leave entries.
Comparison of leave on timesheets on sage.
Filing and maintaining records of manual leave applications.
Update the list for parking and allocation of parking to new employees.
Update and maintain the parking register and allocations.
Submit new allocations, payments for payroll deductions and ordering of parking plates.
Planning of the events for the company, including booking of the venues, DJ services and entertainment.
Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.
To apply, please send your CV to craig@personastaff.co.za
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005194/CS&source=gumtree
15h
Persona Staff Recruitment
1
Our client in the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant / Receptionist to join their team. This position plays an integral part of the administrative support of the company.
Requirements:
1 yearsâ?? experience in a similar role
Computer literate
Bilingual in Afrikaans and English
Matric certificate with Mathematics
Detail orientated and time management skills.
Diploma in Office Administration or equivalent.
Ability to handle workload with discretion.
Computer literate.
Must have time management and organizational skills.
Responsibilities:
Answering and directing the calls.
Managing the boardroom bookings for meetings and interviews.
Preparation of onboarding gifts and doing an office tour with the new employees.
Ordering of office supplies and stationery.
Managing the cleaning staffâ??s schedules and duties.
Managing the access tags, office keys and assignments.
Filing and maintaining a record of key and tag forms and waiver forms.
Updating of the register with the keys, tags and forms.
Sending an email out for staff members birthdays.
Management of the aircon, kitchen equipment, chairs and desks and the building.
Allocating contact people at the security company.
Downloading of the door log reports and maintaining the attendance register.
Maintaining annual, sick and family responsibility leave register.
Informing management regarding sick leave and follow up on outstanding leave entries.
Comparison of leave on timesheets on sage.
Filing and maintaining records of manual leave applications.
Update the list for parking and allocation of parking to new employees.
Update and maintain the parking register and allocations.
Submit new allocations, payments for payroll deductions and ordering of parking plates.
Planning of the events for the company, including booking of the venues, DJ services and entertainment.
Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.
To apply, please send your CV to natasha@personastaff.co.za
     Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005112/N&source=gumtree
15h
Persona Staff Recruitment
1
Our client, a leader in retail merchandising solutions, is seeking a Production Administrator to join their Workshop and Procurement operations department.
Responsibilities:
Provide vital administrative support to the Workshop and Procurement teams.
Organize, update, and manage records, invoices, and production reports.
Assist with stock control, spares management, and procurement processes.
Collaborate with cross-departmental teams to streamline operations.
Ensure paperwork is processed accurately and promptly.
Requirements:
Matric/Grade 12
1-2 years’ experience in a similar role
Proficiency in MS Office
Reliable transport and a can-do attitude
You’ll play a crucial part in ensuring seamless production processes, working in a supportive and fast-paced environment where your contributions truly matter.To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005188/H&source=gumtree
2d
Persona Staff Recruitment
1
Our client based in Durbanville is seeking an Administrative Coordinator to join their team.
Responsibilities:
Be the welcoming face at our front desk, creating exceptional first impressions.
Keep our office running smoothly by managing admin tasks, supplier coordination, and team schedules.
Coordinate bookings and events, ensuring everything runs like clockwork.
Solve problems, stay organized, and take the initiative to keep operations efficient and guests happy.
Requirements:
Minimum 3 years in a similar role.
Basic bookkeeping skills and customer-facing experience.
Strong organizational and communication skills.
A proactive, can-do attitude with attention to detail.
To apply, please email your CV to hannah@personastaff.co.za
Persona Staff (Pty) Ltd. is POPIA (Protection of Personal Information Act, 2013) compliant.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005193/H&source=gumtree
2d
Persona Staff Recruitment
1
Mango5 is looking for a well-versed individual with outstanding customer service to clients and customers alike. Must have a stellar attitude and display professional behavior. Adequately complete administrative assignments to join our exciting international campaign. Are you looking for stability, growth, and a fantastic work environment?
Mango5 is one of the top BPO Outsourcers in South Africa, offering outsourced services to local and international clients. Our office in Cape Town has a rich history of delivering best-in-class BPO services.
At Mango5, we offer you the opportunity for immense growth and development. Our Mango5 family drives their success; we create a solid work ethic with our hard work and dedication. Our willingness to excel makes for an excellent working environment.
Duties and Responsibilities
• Managing and coordinating the transportation of staff
• Updating the transport provider of any changes to the staff roster
• Ensuring the client is aware of any transport delays
• Assisting with compiling new employee lists to be sent to transport provider
• Experience in managing transport routes to ensure efficiency in costs essential
• Manage and arrange emergency transportation for sick employees
• Manage transport escalations and complaints
• Receive candidates and clients at reception
• Loading of new hires on the client fingerprint system
• Arrange refreshments for meetings and clients
• Manage and coordinate the cleaning staff
• Administrative duties will include handling calls, calendar management, filing, detailing messages, ordering inventory, and general office management tasks.
• Quotations for Directors
• Bookings reservations, traveling, etc
• Personal errands
• Keeping track of deadlines
• Stock Control
• Managing the restocking of vending machines
• Managing the overall building and facilities and ensuring everything is in good working order.
Experience and Qualification
• Must have Matric/Grade 12
• Clear criminal record
• Exceptional communication skills
• Staff transportation management essential
• Computer literate - familiar with Microsoft Office
• 2-year Office Management / Office Administrator
Key Skills
Punctuality
Excellent interpersonal skills
Excellent verbal and written communication skills
Have high-performance culture and ethics
Strong problem solving
Flexible, self-motivated, and proactive
Trustworthy with high standards or personal integrity
Remuneration
R14.000 Basic
RXXX Shift Allowance
3 Month Probation
Medical Insurance and YouAssist (access to emergency response, trauma, and home assist)
Professional Development: Internal LMS with access to over 70 online courses
Working Hours:
Monday to Friday, 13:00pm/15:00Pm/16:00PM to 22:00pm/12:00am/01:00m (depending on Daylight Savings)
Transport will be provided for shifts ending at 7 pm (from work to home only)
USA Public Holidays applicable
Please note that only shortlisted...Job Reference #: 201126
3mo
Mango5
1
Our client based in the Northern Suburbs is looking for a Retail Administrator to join their team.
Desired Experience & Qualification
•Matric
•3 + years processing/office duties etc.
•Sage Pastel.
•Excellent verbal and written communication.
•Intermediate level of experience in Microsoft Office, specifically Excel.
•Previous experience in the fuel industry can be an advantage.
Duties & Responsibilities:
•Daily reconciliation of retail site diesel.
•Efficient handling of queries relating to diesel reconciliation - follow through and finalizing queries.
•Balancing daily shift reports from 4 cashiers.
•Monthly reporting on retail site.
•Managing queries from customers.
•Efficient management, follow up and reporting on outstanding debtors.
•Strict/confidential handling of cash.
•Adjusting customer prices on a monthly and ad hoc basis.
•Assisting receptionist with switchboard.
•Manage Smart Fuel system to agree to Pastel (imports etc.).
•Manage and attend to all office queries/telephone/printer etc. issues and handle timeously.
•Adhoc tasks.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
natasha@personastaff.co.za
3mo
Persona Staff Recruitment
1
The Journals Production Editor / Coordinator manages written texts through the publishing production process. You will be responsible for assessing the quality of work delivered by copy editors and proofreaders and ensuring that the Publishers house style is adhered to in all published work. The Journals Production Coordinator is also responsible for working with layout editors to ensure that the texts overall presentation and its elements (e.g., tables and figures) meet the style and quality requirements. The Journals Production Coordinator manages the quality of papers and production schedule from acceptance to print and online deliveries and monitors page usage and other journal metrics.
Responsibilities:
·Manage a portfolio of journal titles, ensuring that they run on optimized workflows and meet department publication metrics.
·Maintain article and issue schedules, metadata, and page budgets, and uphold quality standards throughout the publication process.
·Complete production checks by assessing the production quality of incoming manuscripts; ensure that all relevant files are received and that they follow established guidelines.
·Review copyedited materials to ensure that they follow the Publishers’ style guidelines and ensure that the authors corrections have been properly implemented.
·Offer constructive support and guidance to assigned vendor project managers.
·Provide excellent customer service for assigned Editors-in-Chief, authors, internal departments, and external vendors and customers.
·Assist and lead department projects as required.
Desired Attributes:
·Has a mindset of continuous improvement, embracing innovation and new ways of working.
·Is passionate about the academic publishing landscape and will use this passion to actively participate in projects that support the Company’s mission.
·Will wow us with excellent analytical, organization, and problem-solving skills.
Qualification and Competencies:
Bachelor’s or master’s degree in any field.
· 2-4 years of relevant editorial/publishing experience.
· A demonstrated proficiency in the English language and an interest in scholarly publishing are essential.
·Strong knowledge of MS Office applications (Word, Excel, PowerPoint)
·Familiarity with HTML, XML and ePUB
·Strong English skills
·Ability to multi-task
·Attention to detail and critical thinking
·Being well-organized and able to manage short deadlines
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za.
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona Staff Pty is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.
hannah@personastaff.co.za
3mo
Persona Staff Recruitment
1
Our client based in the Northern Suburbs is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary.
The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.
About the company:
A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driver’s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to liza-nelle@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
liza-nelle@personastaff.co.za
3mo
Persona Staff Recruitment
1
Our client in Centurion is seeking a Junior Administration Assistant / Receptionist to join their team. This position plays an integral part of the administrative support of the company.
Requirements:
• 1 years’ experience in a similar role
• Computer literate
• Bilingual in Afrikaans and English
• Matric certificate with Mathematics
• Detail orientated and time management skills.
• Diploma in Office Administration or equivalent.
• Ability to handle workload with discretion.
• Computer literate.
• Must have time management and organizational skills.
Responsibilities:
• Accurate record keeping of the company assets.
• Assist with tracking and managing of the asset inventories.
• Assisting in other departments to ensure asset allocation is done correctly.
• Control door access and maintain a secure environment.
• Welcome individuals arriving for interviews and assist with CV printing.
• Monitor and determine future consumable quantities for office supplies.
• Place orders for office supplies and manage deliveries.
• Coordinate and control stationery supplies.
• Liaise with service providers for office maintenance needs.
• Label and track equipment, maintaining asset records.
• Manage parking allocations, office access, keys, and remotes.
• Update office procedures, including kitchen and internal protocols.
• Handle ad-hoc office administrative tasks as required.
• Prepare and assemble onboarding packs for new employees.
• Ensure all necessary equipment and resources are ready for new employees.
• Assist the IT department in setting up new employee PCs.
• Collaborate with the Marketing Team on various administrative tasks and projects as needed.
To apply, please send your CV to hannah@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
hannah@personastaff.co.za
3mo
Persona Staff Recruitment
1
Our client based within the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant.
This is a fantastic opportunity for someone with exceptional work ethic, who pays attention to detail and a willingness to grow with the organisation.
Responsibilities:
Operating the switchboard, receiving of the guests, signing for parcels and assisting with general administration.
Maintain and update registers and dealing with parking allocation.
General office administration (petty cash, office supplies, and shopping)
Training administration and arrangements.
International and domestic travel arrangements, logging of tickets and dealing with travel reports.
Event management.
Maintenance of office equipment.
Maintain and update HR registers (sick leave, time and attendance, induction, and orientation).
Assisting the new employees with the policies and procedures of the company.
Requirements:
1-3 yearsâ?? experience in a similar role
Focused and performance driven.
Excellent writing and communication Skills (English & Afrikaans).
Administratively strong and have a strong work ethic.
Team player
Strong numerical orientation.
Ability to perform under pressure.
Pro-Active approach to work, problem-solving.
Diploma in Office Administration or equivalent.
Grade 12 with Maths.
Experience in management of company travel desk.
HR experience would be beneficial.
Valid drivers license and own vehicle.
Home internet access (preferably fibre).
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005121/H&source=gumtree
2mo
Persona Staff Recruitment
1
Our client, a leader in retail merchandising solutions, is on the hunt for a Production Administrator to bring structure and efficiency to their Workshop and Procurement operations.
Your Mission:
Provide vital administrative support to the Workshop and Procurement teams.
Organize, update, and manage records, invoices, and production reports.
Assist with stock control, spares management, and procurement processes.
Collaborate with cross-departmental teams to streamline operations.
Ensure paperwork is processed accurately and promptly.
What You’ll Need:
Matric/Grade 12
1-2 years’ experience in a similar role
Proficiency in MS Office
Reliable transport and a can-do attitude
Why You’ll Love This Role:
You’ll play a crucial part in ensuring seamless production processes, working in a supportive and fast-paced environment where your contributions truly matter.To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005183/N&source=gumtree
7d
Persona Staff Recruitment
1
Join Our Dynamic Team in Durbanville!
Are you a master of multitasking with a knack for creating seamless guest experiences? Our growing company, inspired by a spirit of discovery and dedicated to conservation, sustainable development, and community impact, is looking for an Administrative Coordinator to be the heart of our operations.
What You’ll Do:
Be the welcoming face at our front desk, creating exceptional first impressions.
Keep our office running smoothly by managing admin tasks, supplier coordination, and team schedules.
Coordinate bookings and events, ensuring everything runs like clockwork.
Solve problems, stay organized, and take the initiative to keep operations efficient and guests happy.
What We’re Looking For:
Minimum 3 years in a similar role.
Basic bookkeeping skills and customer-facing experience.
Strong organizational and communication skills.
A proactive, can-do attitude with attention to detail.
Why Join Us?
Be part of a team dedicated to growth, sustainability, and excellence.
Work in a supportive and inspiring environment in Durbanville.
Contribute to meaningful projects shaping the future of our community.
Ready to make an impact? Apply now and let’s grow together! Email your CV to craig@personastaff.co.za
Persona Staff (PTY) Ltd. is POPIA (Protection of Personal Information Act, 2013) compliant.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005185/CS&source=gumtree
7d
Persona Staff Recruitment
1
Join Our Team as a Production Administrator!Are you an organized, detail-oriented multitasker who thrives in a dynamic environment? Our client, a leader in retail merchandising solutions, is on the hunt for a Production Administrator to bring structure and efficiency to their Workshop and Procurement operations.
Your Mission:
Provide vital administrative support to the Workshop and Procurement teams.
Organize, update, and manage records, invoices, and production reports.
Assist with stock control, spares management, and procurement processes.
Collaborate with cross-departmental teams to streamline operations.
Ensure paperwork is processed accurately and promptly.
What You’ll Need:
Matric/Grade 12
1-2 years’ experience in a similar role
Proficiency in MS Office
Reliable transport and a can-do attitude
Why You’ll Love This Role:
You’ll play a crucial part in ensuring seamless production processes, working in a supportive and fast-paced environment where your contributions truly matter.Apply today! Send your CV to craig@personastaff.co.za
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005181/CS&source=gumtree
8d
Persona Staff Recruitment
1
Our client based within the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant. This is a fantastic opportunity for someone with exceptional work ethic, who pays attention to detail and a willingness to grow with the organisation.
Responsibilities
• Operating the switchboard, receiving of the guests, signing for parcels and assisting with general administration.
• Maintain and update registers and dealing with parking allocation.
• General office administration (petty cash, office supplies, and shopping)
• Training administration and arrangements.
• International and domestic travel arrangements, logging of tickets and dealing with travel reports.
• Event management.
• Maintenance of office equipment.
• Maintain and update HR registers (sick leave, time and attendance, induction, and orientation).
• Assisting the new employees with the policies and procedures of the company.
Qualifications & Requirements:
• 1-3 years’ experience in a similar role
• Focussed and performance driven.
• Excellent writing and communication Skills (English & Afrikaans).
• Administratively strong and have a strong work ethic.
• Team player
• Strong numerical orientation.
• Ability to perform under pressure.
• Pro-Active approach to work, problem-solving.
• Diploma in Office Administration or equivalent.
• Grade 12 with Maths.
• Experience in management of company travel desk.
• HR experience would be beneficial.
• Valid drivers license and own vehicle.
• Home internet access (preferably fibre).
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.
Job Reference #: JuniorAdministrationAssistantConsultant Name: Persona Staff
2mo
Persona Staff Recruitment
1
Our client based within the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant. This is a fantastic opportunity for someone with exceptional work ethic, who pays attention to detail and a willingness to grow with the organisation.
Responsibilities
• Operating the switchboard, receiving of the guests, signing for parcels and assisting with general administration.
• Maintain and update registers and dealing with parking allocation.
• General office administration (petty cash, office supplies, and shopping)
• Training administration and arrangements.
• International and domestic travel arrangements, logging of tickets and dealing with travel reports.
• Event management.
• Maintenance of office equipment.
• Maintain and update HR registers (sick leave, time and attendance, induction, and orientation).
• Assisting the new employees with the policies and procedures of the company.
Qualifications & Requirements:
• 1-3 years’ experience in a similar role
• Focussed and performance driven.
• Excellent writing and communication Skills (English & Afrikaans).
• Administratively strong and have a strong work ethic.
• Team player
• Strong numerical orientation.
• Ability to perform under pressure.
• Pro-Active approach to work, problem-solving.
• Diploma in Office Administration or equivalent.
• Grade 12 with Maths.
• Experience in management of company travel desk.
• HR experience would be beneficial.
• Valid drivers license and own vehicle.
• Home internet access (preferably fibre).
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.
Job Reference #: JuniorAdministrationAssistantConsultant Name: Persona Staff
2mo
Persona Staff Recruitment
1
Our client is a well-known company in the medical education and publishing field. They are based in Durbanville and focus on ongoing Continuing Professional Development (CPD) courses for healthcare professionals. They are seeking a dynamic Customer Support Coordinator
to join their team.
Responsibilities:
Customer support.
Attending to customer queries and ensuring timely and accurate customer support.
Verify and reconcile member payments.
Guide or train users on how to utilise the eLearning platform.
Collaborate with the Marketing and PR departments to promote the products.
Product Coordination:
Coordinate, upload and manage courses and webinars on the eLearning platform.
Coordinate with accreditation bodies and vendors to ensure quality and compliance.
Administration:
Generate required reports and statistics.
Develop and monitor Key Performance Indicators (KPIs) to assess the effectiveness of the eLearning activities.
General Admin and switchboard duties when required.
Perform user testing on the eLearning platform.
Minimum Requirements/Desired Experience and Qualification:
Matric/Grade 12 required; a Tertiary Diploma is a plus.
Minimum two years of customer support experience.
Proficiency in MS Office 365 and ability to learn new systems quickly.
Experience working on an eLearning system would be advantageous (Moodle, Blackboard, Canvas, Sakai etc).
Bilingual in English and Afrikaans.
Exceptional problem-solving abilities.
Strong organizational skills, attention to detail, the ability to multi-task and follow-through are necessary.
Able to deal with a wide range of customers.
Ability to work under pressure and adapt to changes.
Competence in a high-tech, paperless environment.
To apply, please send your CV with your salary expectations to hannah@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff CC is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. By applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request our POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004332/H&source=gumtree
1y
Persona Staff Recruitment
1
Our client based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary
. The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.About the company:A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driverâ??s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004583/N&source=gumtree
9mo
Persona Staff Recruitment
1
Our client in the Southern Suburbs is seeking an Administration Assistant
to join their team. This position requires someone that can work under pressure and enjoys a challenge.
Requirements:
5 yearsâ?? experience in a similar role.
Computer literate.
Own transport.
Good communication skills.
Bilingual in Afrikaans and English.
Matric certificate.
Detail orientated and time management skills.
Computer literate.
Pastel experience is advantageous.
Must be able to work under pressure and willing to work after hours if required.
Responsibilities:
Answer and direct phone calls.
Assisting the consultants with their projects.
Assisting with collating reports.
Arranging venues and printing of posters and leaflets.
Organize and schedule appointments and meetings.
Order and maintain office supplies.
Coordination of office activities.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
To apply, please send your CV to hannah@personastaff.co.za
     Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005143/H&source=gumtree
2mo
Persona Staff Recruitment
1
Our client in the Northern Suburbs of Cape Town is seeking a Junior Administration Assistant / Receptionist to join their team. This position plays an integral part of the administrative support of the company.
Requirements:
1 yearsâ?? experience in a similar role
Computer literate
Bilingual in Afrikaans and English
Matric certificate with Mathematics
Detail orientated and time management skills.
Diploma in Office Administration or equivalent.
Ability to handle workload with discretion.
Computer literate.
Must have time management and organizational skills.
Responsibilities:
Answering and directing the calls.
Managing the boardroom bookings for meetings and interviews.
Preparation of onboarding gifts and doing an office tour with the new employees.
Ordering of office supplies and stationery.
Managing the cleaning staffâ??s schedules and duties.
Managing the access tags, office keys and assignments.
Filing and maintaining a record of key and tag forms and waiver forms.
Updating of the register with the keys, tags and forms.
Sending an email out for staff members birthdays.
Management of the aircon, kitchen equipment, chairs and desks and the building.
Allocating contact people at the security company.
Downloading of the door log reports and maintaining the attendance register.
Maintaining annual, sick and family responsibility leave register.
Informing management regarding sick leave and follow up on outstanding leave entries.
Comparison of leave on timesheets on sage.
Filing and maintaining records of manual leave applications.
Update the list for parking and allocation of parking to new employees.
Update and maintain the parking register and allocations.
Submit new allocations, payments for payroll deductions and ordering of parking plates.
Planning of the events for the company, including booking of the venues, DJ services and entertainment.
Sending out invites for the events and purchasing of food and beverages according to the dietary requirements.
To apply, please send your CV to hannah@personastaff.co.za
     Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005110/H&source=gumtree
2mo
Persona Staff Recruitment
1
Our client based in Durbanville is seeking a Parts / Service Admin Clerk to join their team. This role requires someone who pays high attention to detail and that has excellent organisational skills.
Responsibilities:
Maintain an accurate record of all of the parts in the inventory as well as doing a monthly reconciliation.
Complete a full inventory count with less than a 2% variance.
Process part orders internally and externally within 24 hours.
Ensure that parts are delivered to clients on time.
Assisting clients with any queries they may have and ensure that customer queries are resolved in a timely manner.
Manage relationships with suppliers regarding the procurement of parts.
Negotiate and maintain pricing from the suppliers.
Maintain accuracy of the data entry for order processing and invoicing.
Complete documentation including invoices and receipts within the same day of the transaction.
Ensure that there are always available critical parts for scheduled services or repairs.
Processing of the part returns and warranty claims.
Managing the costs associated with the parts purchasing and inventory.
Communicate between the service teams, suppliers and customers within a timely manner.
Ensure all transactions and inventory processes comply with the company policies and procedures for compliance with regulatory and internal audit requirements.
Requirements:
+4 years of experience within a similar role.
Windows business central experience would be beneficial.
Computer literate.
Ability to work within a team.
Own transport.
Bilingual in Afrikaans and English.
Matric certificate.
Detail orientated and time management skills.
To apply, please send your CV to hannah@personastaff.co.za
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Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT005132/H&source=gumtree
2mo
Persona Staff Recruitment
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