Clerical & Data Capturing Jobs in South Africa

Purpose of the role:
Supporting the Retail Buying division with administrative functions.

Key responsibilities: (What are you directly responsible to achieve within the scope of your role)

• Supporting the division with administrative functions linked to supplier order creation
• Style Creation on company order raising system
• Collect and load product barcodes and continuously monitor accuracy to ensure smooth, on-time delivery
• Managing supplier queries and escalating as necessary
• Working closely with the production (Studio) team to ensure images are loaded onto the catalogue.
• Source product images from brands
• Creating, updating and managing purchase orders and related administrative tasks
• Regularly and clearly communicate with suppliers and internal stakeholders on purchase order creation, updates and other related matters.
• Working closely with the inbound team to follow up on deliveries
• Liaison between Product and Retail teams and Brand partners.
• Support with information gathering and sharing during deployments
• Contributing to on-time product delivery through excellent time - and supplier management, and clear and timeous communication with all stakeholders
• Supporting the customer service team with resolving customer queries efficiently and quickly
• Order Book Reconciliation and Order Control Management
• Monitor and manage the site to ensure naming conventions are adhered to and products are accurately categorized

Output: (What are you expected to deliver within the scope of your role)

Supporting the Retail Buying division with administrative functions.

Minimum Required Qualification:

• Diploma or relevant certificate
• Matric (grade 12) exemption

Minimum Required Experience:

• 1+ years’ experience in retail is preferable
• Administrative Experience
• Basic knowledge and understanding of retail math
• Competency in MS Office packages specifically in Excel (intermediate)
• Diploma or relevant certificate
• Matric (grade 12) exemption
• Must be computer literate

 

Minimum Required Competencies:

• Adaptability
• Attention to detail
• Good verbal and written communication skills
• Planning and organizing
• Strong administration skills
• Strong interpersonal skills
• Team work
• Time management

Skills, knowledge & abilities:

• Attention to detail
• Excellent communication skills, both written and spoken Sound interpersonal skills
• Organised, ability to prioritize and multitask Solutions-oriented, can-do attitude; self-motivated Comfortable with learning and adapting to new systems.

Are you highly organized, detail-oriented, and eager to grow your career in a fast-paced technical environment? A well-established national company in the beverage services industry is looking for a dedicated Technical Planner Assistant to join their dynamic team. This is an exciting opportunity for someone who thrives on supporting operational planning, coordinating Engineers' schedules, and ensuring the smooth execution of service projects. If you enjoy problem-solving, multitasking, and working closely with both technical teams and clients, this role could be the perfect fit for you.

Minimum requirements:

• Matric
• Relevant Administration qualification
• Minimum 2-3 years' experience in a planning role within a service environment
• Reliable transport
• Fluent in English
• Proficient  in MS Office (Strong Excel skills are very important!)

Required skills:

• Must be able to work under pressure
• Team Management
• Good telephone etiquette
• Must be able to multi-task
• Strong knowledge of operational geographical area

Remuneration:

R 8 500 Basic, depending on experience

IMPORTANT:

• Applications close 15 August 2025
• Only applications submitted via the Ditto Jobs platform will be considered
• Only candidates who are shortlisted will be contacted
• No social media messages / comments will be responded to

Key Responsibilities

• Respond to customer queries via phone, email, and chat in French and English
• Resolve customer issues efficiently, professionally, and with empathy
• Escalate complex queries to the relevant departments when necessary
• Accurately log all customer interactions in the CRM system
• Assist customers with account issues, billing inquiries, and product information
• Follow up with customers to ensure resolution and satisfaction
• Maintain up-to-date knowledge of products, services, and company policies
• Contribute to continuous improvement by providing customer feedback and identifying process inefficiencies

Requirements

• Minimum 35 years of experience in a high-volume international call centre
• Fluent in French and or Spanish (native or professional level) and English
• Strong IT skills: confident using CRM systems, helpdesk platforms, and Microsoft Office Suite
• Excellent communication and problem-solving skills
• Ability to multitask, prioritize, and manage time effectively
• Customer-oriented mindset with a passion for service excellence
• South Africa ID or Residence Permit is essential

REQUIREMENTS

• Matric certificate (minimum), with relevant tertiary qualification in Business Management, Operations Management, or a related field will be advantageous
• PSIRA registration (if in security industry) is an advantage
• Valid driverâ??s license and willingness to travel within the region
• Minimum 5â??10 yearsâ?? experience in a management role, preferably in the security, cleaning, or facilities management industry
• Strong understanding of operational management in service-based industries
• Sound financial acumen with experience managing budgets and profitability
• Excellent leadership and people management skills
• Proven track record in business development and client relationship management
• Knowledge of relevant industry regulations (e.g. PSIRA for security)
• Excellent communication skills (written and verbal)
• Ability to work under pressure and solve complex operational challenges

 
KEY RESPONSIBILITIES

• Branch Operations Management
• Oversee day-to-day branch activities to ensure high-quality service delivery.
• Implement operational policies and procedures in line with company standards.
• Monitor service contracts to ensure compliance with client requirements and SLAs.       
• Financial Management
• Prepare and manage branch budgets, forecasts, and financial reporting.
• Drive revenue growth and profitability through effective cost management and business development.
• Analyse financial performance and implement corrective measures where necessary.
• Client Relationship Management
• Develop and maintain strong relationships with existing clients.
• Address client concerns promptly and effectively to ensure retention and satisfaction.
• Identify and pursue new business opportunities within the region.
• Staff Leadership & Development
• Lead, mentor, and motivate branch staff across operational and administrative functions.
• Ensure adequate staffing levels and compliance with labour laws and company HR policies.
• Oversee training and development programs to enhance staff skills and performance.
• Compliance & Quality Assurance
• Ensure compliance with all relevant legislation, including PSIRA (for security) and health & safety regulations.
• Conduct regular audits and inspections to maintain high operational standards.
• Implement and maintain ISO and other quality management systems where applicable.
• Reporting & Communication
• Provide regular reports to senior management on branch performance, risks, and strategic initiatives.
• Communicate effectively with internal teams to ensure alignment with company goals.

  
Sal

Certified Payroll Administrator

Support a Growing Construction Business Work PST Hours from Home!

Accounting | R25,000 - R35,000/month | Remote (South Africa) | Mon-Fri, 5pm-2am (PST hours)

About Our Client

Our client is a dynamic and growing leader in the construction and utilities sector, committed to operational excellence and compliance integrity. With a strong focus on accuracy, timeliness, and regulatory adherence, they are seeking a reliable and detail-oriented Payroll Administrator to join their remote team. You'll be part of a supportive environment with a global reach, where precision and professionalism are valued daily.

The Role: Certified Payroll Administrator

This role is critical to ensuring the company's payroll processes run smoothly and comply with federal, state, and local regulations. You will oversee certified payroll reporting, handle prevailing wage requirements, and maintain accurate records to support ongoing projects. It's an opportunity to work remotely while contributing directly to the financial compliance and operational success of the organization.

Key Responsibilities

• Compile payroll data for field employees and reconcile discrepancies to ensure accuracy
• Research and respond to questions regarding certified payroll and labor compliance issues
• Process and submit certified payroll and prevailing wage reports by required deadlines
• Prepare and maintain accurate certified payroll records and transaction reports
• Ensure compliance with federal, state, and local payroll, wage, and hour regulations
• Support ongoing audits and provide documentation as required
• Collaborate with internal teams, management, and subcontractors to resolve payroll issues
• Take ownership of additional payroll department tasks and projects as needed

About You

• Minimum 5 years of payroll experience, including certified payroll (prevailing wage, public works, or project labor agreements)
• Experience working with US-based companies, preferably in the construction industry
• Union payroll experience is a plus
• Proficient in payroll software, labor compliance platforms, and Microsoft Office (Excel, Word, Outlook)
• Excellent organizational skills with high attention to detail and accuracy
• Strong written and verbal communication skills; able to engage professionally across teams
• Autonomous, proactive, and efficient with the ability to work independently on PST hours
• No accent when speaking English; clear and professional phone/email communication style

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Administration
BASIC SALARY : R60 000.00 - R70 000.00 + Benefits
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Grade 12
• Minimum tertiary qualification (Postgraduate degree preferred)
• At least 5 years of related experience, preferably within a medium-sized manufacturing entity
• Minimum 5 years experience as an assistant at Director level
• Strong knowledge of Microsoft Office Suite
• Solid understanding of office practices
• Experience in imports processing
• Strong administration and organizational skills
• Well-developed leadership and junior management abilities
• Excellent verbal and written communication skills in both English & Afrikaans
• Ability to act decisively and urgently when required

DUTIES:

Administrative Support:

• Scheduling: Manage the CEOs, executives, and board calendar, coordinate meetings, and ensure timely notifications.
• Correspondence: Handle email, mail, and phone communications on behalf of the CEO and executive team.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. In this capacity, it needs to be professional with expertise in ISO document control principles.
• Data Management: Maintain accurate records, databases, and spreadsheets- aligned to SHERQ structures, board structures, and compliance principles. The skill here is a benchmark setting for the company and it needs to be firmly owned.

Operational Support:

• Travel Arrangements: Book flights, hotels, and rental cars, as well as prepare travel itineraries. - This will be a company-wide responsibility, cost-controlled, and approached with insight including negotiated arrangements with service providers.
• Expense Management: Process expense reports, reimbursements, and credit card statements for the executives, ad hoc exco projects, and team.
• Office Management: Oversee office operations, including supplies, maintenance, and renovations. - will take overall responsibility for the admin block, any secretarial functions linked to this location, exco, board, and SHERQ.
• Event Planning: Coordinate events, meetings, and conferences, including logistics and catering- she will lead the "spirit" committee for an inclusive and engaged head-office team.

Strategic Support:

• Research: Conduct research and provide data-driven insights to support CEO decision-making. - This requires experience in analytics, using Chat GPT, understanding good information, and a keen curiosity. Additionally, it requires common sense an
  
  https://www.jobplacements.com/Jobs/P/Personal-Assistant-to-CEO-1199200-Job-Search-08-01-2025-00-00-00-AM.asp?sid=gumtree

A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : IT
BASIC SALARY : R16 000.00 R20 000.00
START DATE : A.S.A.P / Immediate

REQUIREMENTS:

• Matric / Grade 12 (essential)
• Minimum 2 years in life insurance underwriting (medical underwriting preferred) - Experience working with life insurance policies that are sold to individuals (not part of a group or company benefit), and theyve handled the process where the insurance company reviews a persons health informationlike medical exams or historybefore deciding whether to approve the policy and at what cost
• 13 years of administrative experience in an insurance or underwriting environment
• Knowledge of individual life underwriting (essential)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• A relevant diploma or certificate in insurance, business administration, or a related field (advantageous)
• Industry-relevant qualification
• Exceptional communication skills
• Organized, with a willingness to continuously learn new technologies
• Strong problem-solving ability, with a focus on optimizing performance and meeting both technical and business needs

DUTIES:

• Assist underwriters with the preparation, review, and processing of new insurance applications, renewals, and endorsements
• Ensure all submitted documentation is complete, accurate, and comply with company policies and underwriting guidelines
• Maintain and update policyholder records in underwriting and document management systems
• Liaise with brokers, clients, and other departments to obtain missing information or clarify details
• Track pending applications and follow up to ensure timely completion
• Generate and distribute policy documents, quotations, and correspondence
• Perform data entry, document scanning, and file management to support underwriting operations
• Prepare regular reports, summaries, and status updates for the underwriting team and management
• Support underwriters with administrative tasks related to risk assessments, pricing, and renewals
• Ensure adherence to compliance and regulatory standards in all administrative activities

HOURS:

• Monday to Friday: 08:00 17:00

Minimum Requirements:

• Strong administrative and organisational skills
• Computer literate (MS Office, especially Excel and Outlook)
• Valid South African drivers license (Code B or higher)
• Able and confident to tow a trailer independently
• Fluent in Afrikaans (written and spoken)
• Professional, self-motivated, and able to work without constant supervision

This is an urgent position and successful candidate must be available to start working on short notice

Duties:

Manage all aspects of the Wine Studio
Ensure the Wine Studio staff are managed effectively, in line with company policies
Ensure all collateral in kept up to date
Drive sales and promotions
Run daily cash up reporting and monthly reporting
Manage group bookings and exclusive tastings
Manage the Wine Studios sales and operating budget
Ensure staff performance are on par with expected outcomes
Train and develop staff
Manage and oversee stock control
Monthly reporting to Finance
Respond to e-mail and perform other administrative duties
Customer complaint resolution
Ultimate responsibility for preparing orders for shipping and arranging collection with couriers
Ensure that all legislative provisions regarding financial reporting, manpower management and liquor management are strictly adhered to
Deal with all maintenance issues
Adhere to Health and Safety Standards

Requirements:

Grade 12
Bachelors degree or Diploma
Wine qualifications
Minimum of 3 years' experience in managing a Tasting Room / Wine Studio
Strong leadership skills and high attention to detail
Experience in a 5-star luxury hotel environment would be advantageous
Excellent timekeeping and good communication skills
Ability to work under pressure
Driver's license
High level of attention to detail

Key Responsibilities

• General office administration and clerical duties
• Managing emails, calls, and correspondence
• Organising and maintaining digital and physical filing systems
• Data capturing and report preparation
• Assisting with client bookings, viewings, or appointments
• Supporting property or tourism-related documentation and client liaison
• Updating databases, websites, and social media (basic admin-level tasks)
• Coordinating with other team members and departments as required

Requirements

• Proven experience in an administrative role
• Strong computer literacy (MS Office Suite, email, basic cloud systems)
• Excellent organisational and time management skills
• Energetic, detail-oriented, and able to multitask
• Professional communication skills, both written and verbal
• Positive, "can-do" attitude with the ability to take initiative
• Background or knowledge in tourism or property industry preferred
• Matric certificate minimum; further education is advantageous