Personal Assistant - Welkom

Job Description

We are currently looking to recruit a Personal Assistant to provide comprehensive and proactive support to the Divisional Managing Director, and to also support the wider Welkom regional Senior Management Team.

Salary up to R18,000 | Full-time | 8am to 5pm - Monday to Friday

Key Responsibilities:

• Efficiently maintain and update diaries using Microsoft Outlook.
• Establish and maintain an effective email management system for the DMD.
• Arrange travel plans, manage calls, coordinate meetings, and handle general queries.
• Create and manage key reports and processes such as negotiator leagues, income reports, and expense reports.
• Prepare packs, presentations, and agendas for key meetings and events.
• Coordinate and support regional initiatives and social events.
• Build strong relationships with internal and external stakeholders.
• Act as an ambassador for the wider business unit and Countrywide.
• Undertake tasks as required, such as managing stationary ordering and car allocations.
• Liaise with internal departments like HR, IT, Fleet, and Payroll.

Experience Required:

• Experience in a fast-paced, customer-centric environment, providing proactive PA support would be an advantage.
• Strong organisation, prioritisation, and time management skills with attention to detail.
• Ability to work proactively and comfortably in a changing environment.
• Excellent communication, influencing, and relationship skills.
• Proficiency in MS Office suite and Microsoft Outlook.
• High energy, drive, and enthusiasm with a passion for personal development and team collaboration.

Other Information:

• This role reports to the Divisional Managing Director.
• Remote working with occasional travel to Bloemfontein offices
• Close internal working relationships with the wider Leadership Team and BU leadership teams across the Group.