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Permanent Documentation Controller
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9 days ago244 views
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General Details
Location:
Advertised By:Agency
Company Name:Persona Staff Recruitment
Job Type:Full-Time
Description
As a Documentation Controller, you will be responsible for accurately completing the required documentation needed per shipment as per the Consignee's instruction within the required timeframes. This role offers an exciting opportunity to work in a fast-paced environment and contribute to the success of the company.
Requirements
:Grade 12/Matric.
Diploma in Logistics or Supply Chain Management or equivalent (desirable).
A minimum of 2 years’ experience in Freight Forwarding and Logistics experience (Preferably export related)
Resilient with the ability to work under pressure and meet daily, weekly, and monthly deadlines.
After-hours availability is essential.
Experience in working on Google Workspace / Excel / Inttra.
Strong organisational and communication skills
Ability to work with multiple key stakeholders both internal and external in a dynamic industry-changing environment.
Responsibilities
:Accurately capture consignee instructions on the required system.
Ensure that final file covers are received from the Operations team before vessel sailing.
Minimum annual volume of 600 containers complexity dependent.
Ensure that shipping instructions are submitted to the shipping lines as per the deadlines.
Prepare, process, and submit PPECB’s, Phyto’s, Certificate of Origins, Cargo Dues, Eur 1’s, Form A’s within the required timeframes.( In accordance with required legislation).
Ensure that clients update the shippers, contacts, and instructions on the systems and assist clients where required.
Ensure that completed documents are available on required systems.
Ensure that systems are updated and accurate at all times.
Note additional comments on the systems. E.g costs / delays
Complete additional invoice information/comments/requests or form 7s within 30 days of vessel departure.
Inform Management of any documentation or client-related problems.
Flag the necessary matters with the relevant departments.
Liaise with clients to ensure all required documents and information are received to process documents accordingly for the clients’ shipments.
Interact and communicate with third-party service providers.
Complete documentation processes for clients by managing expectations concerning queries.
To apply, please send your CV to liza-nelle@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful.
Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Po
SECTOR: Logistics, Warehouse and Freight
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004728/LN&source=gumtree
Id Subtitle 1275207885
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Persona Staff Recruitment
Selling for 5+ years
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Our client a Global Perishable Logistics Company in Stellenbosch seeks self-motivated, energetic documentation controller to join their team.If you are familiar with the Fruit Export Documentation industry, are a deadline driven person with the ability to work in a pressurized environment and you’re willing to put in the time, this is the career move for you.RequirementsGrade 12/Matric Training or a course in clearing and forwarding processesIndustry training of export requirements and protocolsMin 3 years in the Fruit Export Documentation IndustryUnderstanding of PPECB/DAFF/Phytclean & Titan export certification processKnowledge of documents required for EU/FE/RU/CAN and special marketsGood understanding of export protocols such as CBS, FMS, FCM, FFMS.Duties will include but not be limited to SI submission, creation and submission of documents as well as communication between clients, consignees and shipping lines.Competitive package will be offered to the right candidate
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