HR ADMINISTRATOR

Purpose of the Role:

The HR Administrator provides HR administrative services and support to the HR team and the organisation’s stakeholders and enables professional HR management by providing an efficient and effective administration and support function to the business;

Duties and Responsibilities:

General Administration:

• Assist in Engagement administration;

Generate letters of increases, transfers, promotions, etc.;

• Handle queries on medical aid, leave, provident fund, etc.;

• Order stationery for the department and the floor;

• Arrange gifts and certificates for long service and excellence awards;

• Act as a central point of reference for internal and external queries, ensuring that messages are recorded and reported on in a timely manner;

• Organise meetings and other ad-hoc requirements (including booking rooms, arranging refreshment etc.) and support the team in the preparation of information etc.;

• Manage employee personal information by maintaining personnel files;

• Maintain leave records;

• Maintain and manage the Orange system;

• Action employee withdrawals;

• Processes employee benefits; salary and employee benefits administration: • Provide assistance in administering employee benefit programmes and UIF claims;

• Assist staff with general queries on medical insurance and retirement fund;

• Liaise with the medical insurance and provident fund administrators on staff queries;

• Update employee details where necessary;

• Send out communication to staff on medical insurance annual increases;

Recruitment and Selection Administrative Support:

• Create interview packs which include CV, job description, job posting and interview assessment forms;

• Advise the agent/internal or external applicant of the outcome of the interview and update the Monthly Applicant Register;

• Send regret letters to unsolicited applicants;

• Generate and hand out Starter Packs;

• Schedule induction meetings;

• Schedule on-boarding meetings with new employees and their managers;

Training Administration:

• Update monthly training hours;

• Record keeping;

• Book training and venues;

• Update and maintain the external course training catalogue;

• Collate information for the compilation of donor compliance reports;

• Liaise with all service providers;

• Provide administrative support as and when required;

Minimum Qualifications, Education and Experience:

• HR degree or diploma; • 1 year’ experience as an HR Administrator;

• High computer literacy, including Microsoft Office, VIP/SAGE system, HR database;

• Basic HR legislation understanding;

PLEASE NOTE THAT THIS IS AN INITIAL 2-MONTH CONTRACT WITH THE POSSIBILITY TO EXTEND TO

PLEASE SEND CVs TO: recruitment1@sibanyebusgrp.co.za