Outreach Coordinator

Duties and Responsibilities:

• Plan and execute all planned Outreach events, including development of workplans for all events. Make sure these workplans are approved.

• Collaborate with other Departments in planning and implementing events.

• Responsible to communicate all planned events with other Departments, including booking venue and communicating with relevant parties.

• Develop and maintain a calendar of all Outreach Department planned events.

• Work closely with Outreach Manager in creating and implementing surveys as needed.

• Ensure data is collected and accurate data tools are used, and the data tools are submitted to M and E (Monitoring and Evaluation), as per the protocol of submission.

• Responsible to ensure that all Outreach data services are tracked and submitted on time to M and E (Monitoring and Evaluation).

• Ensure records are kept neatly and filed accordingly.

• Maintain confidentiality of all records.

• Track all Outreach Services provided in a specific period.

• Maintain and monitor Outreach Targets and results and work closely with Outreach Manager to ensure targets are met.

• Produce reports for all events implemented and submit to Manager. Prepare reports as assigned and required.

• Develop and Maintain Outreach Client Database.

• Provide ongoing Supervision to Outreach interns as well as monitoring performance.

• Plan and monitor workflow for the team and assign duties as needed.

• Train staff in Departmental policies, enforce them thereof and ensure implementation.

• Perform other duties as assigned within the scope of job description.

• Plan and implementing projects towards achieving goals of the Department and Organisation with the support of Outreach Manager

Desired skills and competencies:

• Attention to detail and ability to work according to very specific criteria.

• Strong communication skills.

• Ability to plan ahead and implement said plan appropriately.

• Ability to collaborate on projects with other colleagues and departments.

• Ability to follow specific instructions on an advanced level.

• Meet deadlines and maintain up to date and accurate databases.

• Maintain confidentiality of various form of information.

• Ability to train other staff members in departmental policies and enforce said policies.

• Ability to write reports

Desired qualifications and experience:

• At least 2 years’ experience in a similar position

• Proficiency in Microsoft office applications (Word, Excel etc.)

• Tertiary – BA degree in Events Management, Project Management, Business Administration etc

• Experience in supervision of staff

• Coordinating, planning and implementation of events, coordinating program activities

3-year fixed term contract, Salary: R18 915 TO R24 153 basic/per month

To apply for this position, please email your CV to jake.rubin@pinionza.com with the title of the position as the subject of your email.